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Stuur mij 'Management assistant / secretariaat' jobs in Brussel
Our client is a fast-growing, mission-driven company based in Brussels.
Part-Time Office Manager & Executive Assistant (50-60%)
Functieomschrijving
Office Management
- Ensure smooth daily office operations: supplies, IT coordination, food & beverages, subscriptions, and handling of mail & courier services.
- Manage shipments and logistics for small projects; support larger production scheduling and documentation in collaboration with the Production Manager.
- Organise bi-weekly and monthly team meetings, prepare agendas, and follow up on action points.
- Coordinate travel and accommodation for team members, optimising for cost and efficiency.
- Act as the first point of contact for general external enquiries.
Executive Support to CEO & Leadership TeamCalendar & Prioritisation
- Proactively manage the CEO's agenda, safeguard focus time, and ensure alignment with strategic priorities.
- Coordinate travel arrangements and act as a trusted gatekeeper.
Board & Investor Support
- Prepare board materials and investor documentation.
- Support agenda-setting, logistics, and pre-read coordination to allow the CEO to focus on strategic discussions.
Communication & Documentation
- Draft professional correspondence, prepare presentations, and structure briefing notes for key meetings with investors, partners, and regulators.
- Track follow-up actions to ensure seamless execution.
Cross-Functional Support
- Assist the CFO with invoice preparation, payment workflows, grant/subsidy documentation, and formatting of financial materials.
- Support the CTO/COO with procurement processes, supplier documentation, technical meeting scheduling, and project reporting.
Wellbeing & Efficiency
- Help protect the CEO's time, energy, and wellbeing by structuring schedules that allow space for deep work, health routines, and recovery.
Profiel
- A discreet, trustworthy, and reliable team player.
- Experienced in fast-paced environments with the ability to manage multiple priorities calmly and efficiently.
- Excellent organisational, calendar, and travel management skills.
- Strong written and verbal communication abilities; capable of producing polished professional materials.
- Fluent in English, Dutch, and French (additional languages such as German or Spanish are a plus).
- Proactive, empathetic, and solution-driven, you anticipate needs before they arise.
- minimum 3 years' experiences as an Executive Assistant, Office Manager, or similar role.
Aanbod
- An attractive compensation package with flexible working hours and extra-legal benefits.
- A central and meaningful role directly contributing to the efficiency of the leadership team.
- A dynamic, international, and purpose-driven team environment.
- An inclusive workplace that values diverse backgrounds, perspectives, and experiences.