The company Legal team in Brussels currently has an exciting opportunity for a
highly organised, dynamic and Tech Savvy Personal Assistant (PA).
The PA shall assist the lawyers in providing a professional, responsive and highquality service to the firm's clients. The PA shall be responsible for ensuring that all pending tasks are promptly and accurately executed.
highly organised, dynamic and Tech Savvy Personal Assistant (PA).
The PA shall assist the lawyers in providing a professional, responsive and highquality service to the firm's clients. The PA shall be responsible for ensuring that all pending tasks are promptly and accurately executed.
Personal Assistant (PA).
Description de la fonction
The position would suit someone who is up for a challenge, flexible and enjoys working with a diverse and international team, an enthusiastic team-player as well as an effective independent worker with an outstanding eye for detail.
- Organise and prioritise workload and keep a level-headed approach in a busy
working environment.
- Take accurate and comprehensive telephone messages for lawyers and deal
with queries from internal/external callers helpfully and professionally.
- Arrange conference calls, lunches, travel and help with the preparation of
internal and external meetings and events.
- Maintain up-to-date filing systems to allow lawyers to find and use documents
easily. Assist with document management including the secure
storing/archiving of files.
- Format, photocopy, scan, print and bind documents as required.
- Produce accurate, attractive and well-presented documents from unformatted
text and data using PDF, Word, PowerPoint, and Excel and in line with the
firm's house style.
- Effectively manage lawyers' Outlook calendar.
- Efficiently use the various company IT systems including:
• Pro-actively manage lawyers' client contacts using the firm's contact
database.
• Client billing and follow-up on outstanding bills with client
administration.
• Ensure that lawyers' time is entered on our time management system.
Prepare and follow up on lawyers' expense notes.
• Work closely with lawyers to keep their online bio updated.
• Open new client matter accounts and draft engagement letters.
- Perform any other duties as requested by lawyers or the Practice Manager in
the general interest of the office.
Profil
- A degree in administrative management or equivalent. Experience can be a
substitute for qualifications.
- Excellent knowledge of English, both written and spoken; fluent in German
and French.
- Strong written communication and computer skills with advanced knowledge
of PDF and MS Office tools.
- Must be adaptable to various competing demands, trustworthy and able to
demonstrate absolute discretion towards colleagues, clients and external
relations.
- A reliable and attentive to detail with exemplary planning and time
management skills.
- Demonstrates a helpful and can-do attitude.
- Strong listening and problem solving skills; you are able to think on your feet
nd are resilient.
Offre
-
De € 4.800 à € 5.200 par an
A permanent contract
A attractive salary package
Location Brussels
Working hours Full-time
DKV, a very good pension plan
full transportation reimbursement
meal vouchers 8eur
sports reimbursement for any activity ( a 30 eur fixed brut amount per month)
flexible with the working from home option.
A attractive salary package
Location Brussels
Working hours Full-time
DKV, a very good pension plan
full transportation reimbursement
meal vouchers 8eur
sports reimbursement for any activity ( a 30 eur fixed brut amount per month)
flexible with the working from home option.
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