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Spring Professional

Management Assistant

Published on as of today

Management Assistant

For a leading American multinational technology company, we are actively looking for a management assistant. You will be working for an international company with a global impact.

The stakeholders include EU policy makers and influencers from variety of different stakeholder groups including EU institutions.

Job description

Administrative Support:
  • Receiving visitors and assist.
  • Office equipment maintenance.
  • Monitoring inventory, office stock and ordering supplies.
  • General administrative and or project support for all managers including arranging logistics for visitors, coordinating conference calls, event planning, support during CELA meetings.

Management support:
  • Maintaining and managing complex calendar in order to ensure accurate scheduling and organization.
  • Planning international travel end to end including all logistics and itineraries.
  • Maintenance of travel documents, procuring of visas, reporting of travel expenses.

Invoicing and Billing:
  • Raising of purchase orders and invoices tracking (maintain MS/supplier relationship, introduce new work processes in accordance to MS policy changes).
  • Selecting best provider for required services (contract negotiation, contract reviewing).

Event planning (team off-site meetings):
  • Participating in setting up and coordinating meetings and events in Belgium and abroad (Europe) (including sourcing of premises, price and service negotiation, reviewing of contract…).

Back up for Executive Assistant in all her tasks except budget management.


  • Fluent in English & French
  • Bachelor degree Administrative/Executive assistant
  • 3 years of experience in a supporting role in a fast-paced environment
  • Ability to work well in a changing environment, on short-notice and take appropriate action
  • Teamplayer
  • Excellent organizational and communication skills
  • Proficiency in MS Suite


We offer the opportunity to work in dynamic and challenging environment driven by passion.  You receive a competitive salary package, including fringe advantages.
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    39 days left to apply



    • At least 2 years experience
    • English, French


    • Permanent
    • Full-time

    Apply before

    • 12 January

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