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Administrative clerk in Brussels:
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jobs
Administratief Assistent Afdeling Inkoop
- Talentfinder
- Vorst
- Permanent
-
Benefits- Training
- Invoeren van bestellingen en opstellen van rapporten over inkoop- en verkoopactiviteiten met behulp...
- Administratief beheer van de afdeling, inclusief archivering, correspondentie en ontvangst van...
Trilingual Executive Assistant English / French / German
- Robert Half
- Brussels
- Interim
- General and administrative support to the Director General, including mailbox and diary management.
- Management and follow-up of communication (EN/DE/FR): emails, paper correspondence, telephone...
All Round Adminitrative Assistant
- Arcadius
- Brussels
- Permanent
-
Benefits
- Group insurance
- Meal vouchers
- Laptop
- Individual hospital insurance
- Public transport contribution
- Eco Cheque
- Training
- 13th month
- Performance bonus
- Holiday pay
- Additional paid leave
- Remote work
- Beheer van het administratieve aspect van alle leden in het CRM-systeem (Microsoft Dynamics).
- Opvolging van drie mailboxen en indien nodig informatie doorsturen via e-mail.
Personal Assistant in a law firm (English/German/French)
- Page Personnel
- Brussels
- Permanent
From € 3.000 to € 5.000 per month
- You organise and prioritise workload and keep a level-headed approach in a busy working environment
- You arrange conference calls, lunches, travels, and help with the preparation of internal and...
IT Administrative Support
- Equans
- Sint-Joost-ten-Node
- Permanent
-
Benefits
- Group insurance
- Company car
- Petrol card / Fuel card for electric charging
- Meal vouchers
- Smartphone
- Laptop
- Internet cost / Subscription
- Eco Cheque
- Remote work
- invoice management
- customer invoicing
- preparation of manual invoices
Administrative Assistant/Risk Officer (remote)
- Page Personnel
- Multiple regions
- Permanent
From € 2.000 to € 3.500 per month
- Analyze requests to open new accounts/create new clients
- Perform research on clients using available tools and information
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IT Administrative Support
2023-49428
Equans, the reference for multi-technical installations and maintenance services and is part of the Bouygues group. In our company, we design, install and provide customised solutions and services to improve our clients’ infrastructure, equipment, systems and technical processes.
Our ambition? To help companies and local authorities in their transitions:
Our ambition? To help companies and local authorities in their transitions:
- energy transition: educing energy consumption and CO2 emissions
- digital transition: connecting equipment to make it more effective and efficient
- industrial transition: optimising productivity and technical installation management
IT Administrative Support
Job description
We are looking for an Administrative Support, who will join our Request Management Team in Brussels, in supporting them with their various support activities: management of the IT department's invoicing, monthly SES processing for external consultants, request Management, continuously seek to improve in place processes, centralizing information and documenting procedures, …
Your responsibilities
Your responsibilities
- invoice management
- customer invoicing
- preparation of manual invoices
- handling of invoicing issues
- adjustment of CI charges in the event of financial closure
- pre-invoicing validation
- formatting and ensuring that files sent to the finance department can be processed automatically
- verify that the invoicing amounts are identical in SAP and Octopus
- validation of automatically generated expense lines
- process mails, tasks and incidents from the "Invoice Management" assignment group
- management of cost center changes
- assistance in the understanding of our IT invoicing
- management of the link between SAP and Octopus concerning WBS’
- SES processing
- validate accurate & complete time registration and validation
- extract timesheet information from the project management tool
- follow-up on late/missing timesheets for SES creation
- answer SES related questions from our suppliers
- request management
- create Purchase requests (ATB’s)
- create goods receipts (MIGO’s)
- create Service Entry Sheets (SES)
- invoicing
- octopus
- distribute Generic Requests to other teams
- disable user accounts + monthly list
- disable user follow-ups
- MFP orders/pick-ups + EOL project
- TESMA orders
- monthly stock orders
- small IT
- request software proposals
- create new printers
- create new locations
- create new suppliers
- change/update approvers cost locations
- treat OPTSK tasks CC’s
- handle Lost/Stolen
- remove tags
- mailbox
- answer questions from users and suppliers
- handle new PO’s
- solve invoicing issues
- NO_GID list (new users)
- NO_GID_EXT list (new external users)
- EXT_TO_INT list
- mails manager change on CC
- varonis mails
Profile
Are we a match?
- you have a Bachelor degree or equal by experience
- one or more relevant professional experiences is a plus
- SAP user experience
- ServiceNow user experience
- strong interest in administrative duties with great accuracy
- familiar with Office 365 (Outlook, Excel, Word, PowerPoint, …)
- able to work in a fast-paced environment and juggle multiple requests, internal clients and suppliers
- be able to report transparently
- strong ethics, interpersonal skills, and engage in continuous learning
- demonstrate a logical and methodical approach to working
- good communication skills, ability to liaise with a wide variety of people and build and establish cooperative working relationships
- ability to plan, organize and prioritize workload, including coordinating with others
- strong attention to detail and ability to deliver high quality work with minimal errors
- proactive, taking initiative and a strong sense of responsibility
- flexibility in work hours and -place, with a minimum presence of 3 days per week at Brussels office
- fluent in English, Dutch and French
Offer
- Group insurance
- Company car
- Petrol card / Fuel card for electric charging
- Meal vouchers
- Smartphone
- Laptop
- Internet cost / Subscription
- Eco Cheque
- Remote work
Want to tackle tomorrow’s multi-technical challenges with us?
Then join our experts in the various innovative and exciting projects of Equans. You get the opportunity to use your technical skills as well as to discover cutting-edge technologies and help customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.
Joining Equans is more than that! You also get:
Then join our experts in the various innovative and exciting projects of Equans. You get the opportunity to use your technical skills as well as to discover cutting-edge technologies and help customers in the 3 major transitions of today: the energy transition, the industrial transition and the digital transition.
Joining Equans is more than that! You also get:
- a competitive salary in line with your education and experience
- interesting training and career opportunities
- group-, hospitalization-, disability insurance
- eco & meal vouchers, meal allowance, representation allowance, 13th month, holiday pay
- concessionary travel, lease car (with fuel card), van (with fuel card), parking, bicycle lease plan
- smartphone with subscription, internet fee
- additional paid leave, seniority leave, homeworking
Practical information
Does this job interest you and would you like more information? Please contact our HR colleague Olivier Gustin – Show number
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