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Management Assistant (m/f) ENG

Unique Office | Brussels | Fixed-term, Full-time

Published on 11 days ago

A pan-European organisation representing all professionals working in the field of childhood cancers. 

Management Assistant (m/f) ENG

Job description

Provide administrative support in the management of the office, mainly but not exclusively for membership and event logistics (full-time position).

Main tasks will include:

Day-to-day running of the secretariat, including:

  • Administering incoming calls, e-mails and mails

  • Main contact person for answering general queries

  • Provide administrative support for the practical arrangements of meetings, including organizing travel, accommodation, catering, venue, minute-taking and compiling supporting papers

  • Maintain database of key contacts


  • Answer enquiries regarding membership

  • Maintain and follow-up on membership invoices and renewals

  • Liaise with the national member societies regarding membership lists

  • Maintain the membership database

Organizational support for events:

  • Assist in the logistics of the event including registration, travel, accommodation, venue and catering

  • Attend events as appropriate, including paediatric oncology-related meetingsand conferences as well as EU policy and networking-related events


  • At least 2 years experience in office and administration

  • Fluency in spoken and written English (other European languages would be an asset)

  • Service mind-set

  • Capacity to interact and build relations with a multi-cultural members/stakeholder/staff environment

  • Detail-minded and well-organised

  • Willing to travel on a limited scale

  • Experience in financing (follow up of invoicing), web-based communications, marketing and/ or event management is an asset

  • Strong organisational, administrative and communication skills

  • Computer skills, including good knowledge of MS Office, Internet and email technologies

  • Proactive attitude

  • Ability to take initiative and think creatively

  • Ability to function efficiently in a multi-task work environment and prioritise

  • Ability to work independently as well as in a team


  • Attractive salary

  • Hospital insurance

  • Restaurant coupons

  • 38 hours / week

  • Nice neighborhood:restaurants, shops, fitness club,etc

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    11 days left to apply



    • Professional bachelor (Higher Education Short Type)
    • At least 2 years experience
    • English


    • Fixed-term
    • Full-time

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