Communication Manager h/f/x

An independently owned company with headquarters in Geneva, Switzerland and a global presence. Our +2,500 professionals in 60 offices and 31 countries work with clients across Europe, the Americas, Asia-Pacific, India, the Middle East and Africa.

Our business is founded on the human insight: When people come together magic happens. 

• Manage reception: welcoming guests, daily deliveries, phone and general inboxes of MCI and logos (Toon emailadresbrussels@wearemci.com; Toon emailadresbrussels@logos-pa.com)


• Answer main phone line for the four brands and dispatch calls: MCI Benelux, logos, BBE and Ovation.


• Distribute and/or store correspondences (e.g. letters, emails and package delivery)


• Keeping corporate meeting rooms (level +3) equipped and clean at all times

OFFICE OPERATIONS

• Centralise travel tickets: online reservation, payments with company credit card, encoding CO2 information in the TRAACE software (group reporting with Finance)


• Assist in organising in-office client meetings for mci group Brussels


• Assist in organising the internal monthly events/meetings for mci group Brussels in-office & offsite


• Manage and optimise stock inventory for mci group Brussels in accordance with internal events, (client) meeting and in line with EMAS certification and CSR policy


• Manage all office suppliers, including (but not limited to): Proximus/Colt (internet), iRiS (cleaning company), Lyreco (office supplies, etc.), KONICA (printers & toners), GRÖHE (water filters & fountains), Javri (coffee machines), BIOCENO weekly fruit order, etc.


• Liaise with the Finance Team for supplier invoices (check correctness, ensure payment is processed and allocated to the right cost centre)


• Help/assist staff members of the company to find & book restaurants in Brussels for dinners with clients – if timely ? Support operational teams in gathering administrative documents for pitch & tenders (i.e.: transparency register, due diligence, financial documents, etc.) – if timely

REQUIREMENTS & SKILLS

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant


• Knowledge of Office Administrator responsibilities, systems and procedures


• Proficiency in MS Office (MS Excel and MS Outlook, in particular) and familiarity with email scheduling tools


• Excellent time management skills and ability to multi-task and prioritize work Excellent written and verbal communication skills in English and French


• Strong organisational and planning skills in a fast-paced environment


• Attention to detail and problem solving skills


• A creative mind with an ability to suggest improvements


• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


• Hands on experience with office machines (i.e.: printers, coffee machines, etc.