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For one of our clients, we are looking for a Coordinator – High-Level Engagements & General Support to strengthen an administrative and coordination team within a dynamic and demanding environment. The role ideally requires 1 to 2 years of professional experience and offers a great opportunity for development within a structured institutional/organizational setting.
Coordinator – High-Level Engagements & General Support
Job description
- Coordinate interactions with internal and external stakeholders related to high-level engagements and events.
- Follow up on incoming invitations and ensure internal coordination to provide timely and appropriate responses.
- Maintain and update the High-Level Engagement Plan and related reporting tools (weekly follow-up).
- Manage and update SharePoint spaces and other document management systems (agendas, briefing notes, presentations, internal notes).
- Manage the central mailbox: triage requests, assign them to the relevant teams, provide standardized responses, and follow up on actions.
- Work closely with department heads and support teams to ensure optimal alignment.
- Provide general administrative support and handle a variety of operational tasks depending on priorities and ongoing projects.
Profile
- Bachelor’s degree or equivalent through experience.
- Minimum 1 year of professional experience (2 years preferred) in an administrative, coordination, or support role.
- Strong ability to manage multiple tasks and priorities in a fast-paced environment.
- Fast learner, able to adapt quickly to new tools, processes, and responsibilities.
- Proactive, hands-on, and solution-oriented mindset.
- Comfortable working with digital tools and collaborative systems.
- Strong proficiency in Microsoft Office / Office 365, Teams, and SharePoint.
- Excellent written and verbal communication skills in English; good knowledge of French or Dutch is an asset.
Offer
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From € 2.800 to € 3.500 per month
- A full-time position within a dynamic and professional working environment.
- A varied and challenging role combining coordination, administration, and stakeholder interaction.
- The opportunity to gain experience in a structured institutional/organizational context.
- A position allowing you to develop your organizational, communication, and coordination skills.
- A collaborative team environment with close interaction across departments.
- A competitive salary package, aligned with experience and responsibilities.