We are searching for a skilled and organized office secretary.
As a self-motivated office secretary, you will be responsible for handling administrative tasks such as answering phone calls, managing paperwork, scheduling appointments and providing support to our staff. As a candidate you should have an excellent communication and interpersonal skills. Attention to details and the ability to be multi-tasking is also essential for this role. As a secretary your tasks and responsibilities entail:
- Answering internal and external calls promptly and politely. Ensure that accurate telephone messages are taken and distributed and queries are dealt effectively.
- Handling office documents
- Deal with diplomacy and effectiveness with customers, suppliers and visitors on phone and while in office.
- Work independently and can multi-task in busy situations
- Sorting and distributing incoming and outgoing mail, preparing reports and correspondence.
- Taking minutes in different meetings and translate if necessary.
- Establish and/or maintain effective and accurate filing systems and compiling administrative files.
- Organize the purchasing needs of general office supplies, manage the internal facilities and logistics.
- Handling administration.
- Working in teams efficiently.