Looking for a skilled and organized office secretary to join our team!
As an office secretary, you will be responsible for handling administrative tasks such as answering phone calls, scheduling appointments, managing paperwork, and providing support to our staff. As a candidate you should have an excellent communication and interpersonal skills. Attention to details and the ability to be multi-tasking is also essential for this role. As a secretary your tasks and responsibilities entail:
- Answering internal and external calls promptly and politely. Ensure that accurate telephone messages are taken and distributed and queries are dealt effectively.
- Deal with diplomacy and effectiveness with external customers, suppliers and visitors on phone and while in office.
- Sorting and distributing incoming and outgoing mail, preparing reports and correspondence.
- Taking minutes in different meetings and translate if necessary.
- Establish and/or maintain effective and accurate filing systems.
- Organize the purchasing needs of general office supplies, manage the internal facilities and logistics.
- Support the Managing Director.
- Maintain relationships with existing customers.
- Handling administration.