Meeting & Event Manager - Chemical Industry - Brussels

Our client is A European industry association representing hundreds of companies across the full value chain of a major manufacturing sector.

The organization is known for hosting one of the largest annual gatherings in its field, attracting thousands of international participants. It operates with a lean, collaborative team and focuses on delivering high-impact events that foster networking, innovation, and strategic dialogue among industry leaders.

As the successful Event Manager - you will have the following responsibilities:

• Plan and execute all events focusing on member/participants satisfaction.
• Produce detailed proposals for events including timelines, venues, suppliers and contractors, then negotiate process and onboard. Manage and coordinate suppliers and all event logistics: venue, hotels, catering, travel
• Liaise with sales and marketing to publicize and promote the event.
• Manage all pre-event planning, organizing guest speakers and delegate packs.
• Coordinate suppliers, handle client queries and troubleshoot during the event to ensure that all runs smoothly and to budget.
• Measure and report performance of all events and assess against goals (ROI and KPIs).
• Handle budgeting, invoicing and P&L per event.
• Work closely with the Managing Director

• Management of Team Meeting & Event (2 people currently)
• Source of new Event locations
• Review of current setup of events and suggest improvements Negotiate rates with partners (AV, Catering, Hostesses, Transportation etc. )
• Arrange location and details for opening events and program
• Manage setup and execution of such events in Reservation system andcoordination with external agency
• Provide support by phone and mail to member companies before, during and after the event
• Coordination with speakers regarding travel & hotel arrangements
• Session management in close coordination with internal Senior Advisor and Marketing & Digital Communications Manager
• Preparation of event budgets
• Review of supplier invoices and reconciliation of costs
• Ensure that legal aspects of events are considered (Event T&C, Session content - Compliance laws, Competition laws etc.

As the successful Event Manager, you will have the following requirements:

• At least a Bachelor degree within Marketing, Tourism, Business Administration or related field - or equivalent by experience
• Have excellent negotiation and communication skills (internal, external, online and offline).
• Great team work spirit though like to take half your own hands and can work autonomously remaining calm in stressful situations.
• Proven 3-5 years of relevant experience in organization and delivery of physical and online event projects (conferences, meetings, webinars, seminars) with networking and conference activities.
• Fluent in English is mandatory - French or Dutch is required as well - any 3rd language is considered as an asset
• Proficient user f Microsoft Office suite, and have a good knowledge of CRM- and event registration systems (e.g. Idloom, Odoo, Hubspot, Cvent..)
• Highly organized and give attention to detail
• Project and time management skills (good at prioritizing and handling challenging deadlines)
• Problem-solving skills and diplomacy
• Flexible, target-driven and pro-active - willing to travel in Europe
• You are digital-minded but not dependent on AI