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The company is a highly reputable organization within the professional services industry. As a leading international law firm, it is committed to delivering exceptional services to its clients while fostering a supportive, structured, and efficient work environment for its staff.
Personal Assistant (M/F/X)
Functieomschrijving
As a Personal Assistant, your key responsibilities include:
- Acting as a personal assistant to partners and/or lawyers, managing calendars, scheduling appointments, coordinating meetings, and handling correspondence professionally.
- Organizing and coordinating domestic and international travel, including flights, accommodation, transportation, client meetings, and invoicing travel expenses.
- Preparing reports, presentations, and other business documents; managing files and confidential records (both paper and electronic).
- Managing emails, responding to queries in lawyers' absence, and liaising with clients, other lawyers, and external agencies.
- Assisting with billing processes, including collating information, checking drafts, and coordinating with partners, associates, and billing teams using systems such as 3E and Intapp.
- Supporting the organization of events, client meetings, networking activities, and ad hoc assignments, including assisting visiting partners or senior associates.
- Maintaining and updating client contacts, mailing lists, and other internal databases to ensure accurate and efficient communication.
- Performing general administrative tasks to ensure smooth daily operations and contribute to the overall efficiency of the team.
Profiel
A successful Personal Assistant should have:
Experience & Knowledge :
- Ideally 5 years of experience in a similar secretarial or business support role, preferably within professional services.
- Excellent command of both English and German.
- IT literate with strong skills in Microsoft Office, especially Word and Excel.
- Formal secretarial qualification and prior experience are a plus.
Skills & Qualities :
- Strong organizational and multitasking abilities to manage various responsibilities efficiently.
- Excellent written and verbal communication skills; able to interact professionally with colleagues at all levels.
- Ability to maintain confidentiality and handle sensitive information with maturity.
- Proactive, self-motivated, reliable, and flexible, with the ability to work under pressure and meet tight deadlines.
- Good problem-solving skills, initiative, and ability to prioritize tasks effectively.
- Attention to detail, good presentation skills, and a professional, positive attitude.
- Team player with a sense of humor and the ability to build strong working relationships.
Aanbod
Our customer offers you:
- Meal vouchers worth 8 euros per day.
- 100% reimbursement for transport expenses.
- Eco chèques valued at 250 euros.
- A net expense allowance of 95 euros.
- 5 extra-legal holiday days.
This is a fantastic opportunity to join a leading professional services firm and contribute to the success of its high-performing teams. If you are a motivated Personal Assistant with excellent English and German skills, strong organizational abilities, and a proactive approach, ready for a new challenge in a fast-paced, international environment, apply now!