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Stuur mij 'Management assistant / secretariaat' jobs in Vlaams-Brabant
Our client is a renowned independent provider of technical control and inspection services within the construction industry across the Benelux. With 250 multidisciplinary experts - including 140 engineers - they operate internationally in more than 43 countries.
Office & Hospitality Coordinator
Functieomschrijving
1. Reception & Hospitality
- Warmly welcoming visitors at the Diegem office
- Serving as the primary telephone contact for the Belgian organisation
- Managing building and parking access
2. Event & Facility Coordination
- Managing meeting room bookings, catering and facilities support
- Creating and organising internal events from A to Z (team events, staff parties, Sinterklaas, after-work sessions, etc.)
- Ordering branding materials, promotional items and corporate gadgets
- Handling travel arrangements, including flights, hotels and rental cars
3. Administrative Support
- Managing the reception mailbox and coordinating all incoming/outgoing communication
- Sorting, distributing and preparing postal items; registering registered mail
- Providing ad-hoc administrative support to support services such as Facilities
- Assisting with basic reporting and follow-up tasks
Profiel
- A warm, positive and professional presence - even in busy, multitasking moments
- Strong customer focus and a natural inclination to help others
- Excellent written and spoken command of Dutch, French and English
- Solid knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
- Highly organised with strong attention to detail
- Proactive, solution-oriented and comfortable working independently
- Able to meet deadlines and maintain accuracy
- Preferably at least 3 years of experience in a similar role
- Available as soon as possible
Aanbod
- A dynamic, open and friendly work environment with supportive colleagues
- High level of autonomy in organising your daily work
- A stable and reputable company, located in a modern office surrounded by greenery, with outdoor sports options, a pond, and shower facilities
- An attractive and competitive salary package
- Daily free fruit and soup