Assistant ENG (PART -TIME)

Our client is a European lobbyist located in the European quarter.

Mission of the role:

To perform a variety of administrative and clerical tasks in support to the ESA and EUROFLUOR Sector Groups manager.

Are you inspired by these responsibilities?  You will:

• Provide support for the organisation of international meetings (currently virtual meetings, but in the future also physical – and abroad):
• draft agendas, invitations, registration forms, and send out their final version together with any supporting document to members,
• for virtual meetings: organise web-meetings (MS Teams as main tool) and support the manager before, during and after the web-meeting, to ensure its smooth execution and follow-up,
• for physical meetings: organise travel & social events, follow up on the logistics before, during and after the meeting, provide on-site assistance when required, particularly for the ESA General Assembly (twice per year).
• Assist in financial follow-up, assist in preparing and distributing invoices to the membership.
• Maintain internal and external databases to ensure good communication towards the members.
• Archive documents and minutes according to Cefic internal procedures.
• Support the manager in maintaining and updating the SG websites.
• Actively contribute to the activities of the Halogens Industry Sector.

Can you make the difference?

• The successful candidate will be an experienced professional who demonstrates the following experience and competencies:
• A bachelor’s degree in Office Management or similar.
• Previous working experience as a management assistant or a similar role, experience within a member association is an asset.
• Good written and oral communication skills 
• Good IT, web management and social media skills  
• Excellent time management and organisational skills
• Ability to prioritise work accordingly and multi-task
• Good interpersonal skills and pro-activeness
• Excellent level of English, written and spoken. Knowledge of other languages is an asset.
• Full proficiency in Microsoft Office tools (Excel, Word, PowerPoint)
• Basic accounting skills

Required personal qualities:

• A good team player who is able to work independently.
• Passionate about conscientious work and attention to detail.
• Ability to multitask and manage different priorities.
• Strong interpersonal skills
• A customer-oriented attitude.
• Curious, fast learning and willing to improve continuously.

What we offer:

Working in a people oriented, international and dynamic culture at the centre of EU affairs Competitive salary according to experience and several benefits

Interviews via video conferencing during COVID-19 pandemic