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Assistant ENG (PART -TIME)

Published on 9 days ago

Assistant ENG (PART -TIME)

Our client is a European lobbyist located in the European quarter.

Job description

Mission of the role:

To perform a variety of administrative and clerical tasks in support to the ESA and EUROFLUOR Sector Groups manager.

Are you inspired by these responsibilities?  You will:

  • Provide support for the organisation of international meetings (currently virtual meetings, but in the future also physical – and abroad):
  • draft agendas, invitations, registration forms, and send out their final version together with any supporting document to members,
  • for virtual meetings: organise web-meetings (MS Teams as main tool) and support the manager before, during and after the web-meeting, to ensure its smooth execution and follow-up,
  • for physical meetings: organise travel & social events, follow up on the logistics before, during and after the meeting, provide on-site assistance when required, particularly for the ESA General Assembly (twice per year).
  • Assist in financial follow-up, assist in preparing and distributing invoices to the membership.
  • Maintain internal and external databases to ensure good communication towards the members.
  • Archive documents and minutes according to Cefic internal procedures.
  • Support the manager in maintaining and updating the SG websites.
  • Actively contribute to the activities of the Halogens Industry Sector.



Can you make the difference?

  • The successful candidate will be an experienced professional who demonstrates the following experience and competencies:
  • A bachelor’s degree in Office Management or similar.
  • Previous working experience as a management assistant or a similar role, experience within a member association is an asset.
  • Good written and oral communication skills 
  • Good IT, web management and social media skills  
  • Excellent time management and organisational skills
  • Ability to prioritise work accordingly and multi-task
  • Good interpersonal skills and pro-activeness
  • Excellent level of English, written and spoken. Knowledge of other languages is an asset.
  • Full proficiency in Microsoft Office tools (Excel, Word, PowerPoint)
  • Basic accounting skills


Required personal qualities:

  • A good team player who is able to work independently.
  • Passionate about conscientious work and attention to detail.
  • Ability to multitask and manage different priorities.
  • Strong interpersonal skills
  • A customer-oriented attitude.
  • Curious, fast learning and willing to improve continuously.


What we offer:

Working in a people oriented, international and dynamic culture at the centre of EU affairs Competitive salary according to experience and several benefits

Interviews via video conferencing during COVID-19 pandemic

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Unique Office | Etterbeek 1040

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    19 days left to apply



    • Bachelor following Bachelor
    • At least 2 years experience
    • English, French


    • Fixed-term
    • Part-time
    • € 116 per month

    Apply before

    • 18 March

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