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Our client is a european non-profit organisation representing the chemical industry across the continent
No one is like you — and that makes you 100% unique. Confident in our strong results in diversity and inclusion, we fully trust your skills, your perspective and your potential.
Administrative Assistant
Job description
If you are looking for a role where responsibility, international exposure and meaningful coordination meet, this position offers the perfect blend. You will support high-level activities, contribute to impactful projects, and play a key administrative role in a sector that is shaping Europe’s sustainable future. If you enjoy being the organisational backbone of a fast-paced and mission-driven environment, you will feel right at home here.
As an adminstrative assistant you will independently carry out a wide range of administrative, communication and coordination tasks of a highly responsible nature, providing direct support to the Sector Group Manager and interacting with senior internal and external stakeholders.
Your responsibilities :
Administrative & Managerial Support
- Support the Sector Group Manager in management and advocacy activities
- Organise meetings, virtual conferences, calls and appointments
Travel, Events & Workshops
- Arrange travel and accommodation
- Assist with the planning, organisation and implementation of workshops and events
Coordination of Groups & Task Forces
- Manage Task Forces, sub-groups and related activities
- Maintain and update the membership database (Salesforce)
Communication & Digital Support
- Prepare draft activity reports, including communication analytics, event summaries and media outreach
- Manage the Sector Group’s website, social media, newsletters and activity reports
- Publish news items, create visuals (Canva), and schedule posts (Hootsuite) on LinkedIn & Twitter/X
- Monitor communication statistics and support the communication strategy
Documentation & Information Management
- Maintain the library of relevant information for members
- Ensure accurate filing and data consistency
Profile
We are seeking a dynamic, flexible and service-oriented professional who enjoys administrative responsibilities and can comfortably support several managers with different expectations and working styles.
Experience & Skills
- Bachelor’s degree in Office Management or similar
- 3–5 years of experience, ideally supporting senior management
- Excellent written and verbal communication skills
- Full proficiency in Microsoft Office (Excel, Word, PowerPoint)
- Strong IT, web management and social media skills
- Excellent organisational skills with the ability to set priorities and meet deadlines
- Strong interpersonal skills and customer orientation
- Ability to analyse underlying issues and propose proactive solutions
- Understanding of key stakeholders and decision-influencers
Personal qualities
- Team player who can also work independently
- Curious, fast learner, eager to develop continuously
- Anticipates potential issues and proposes preventive solutions
- Performs well under pressure, maintains focus and composure
- Understands priorities and motivations across the organisation
- Skilled at handling difficult situations and improving customer service
Offer
- Attractive salary package: €3,500–€3,800 gross
- Meal vouchers, allowances, and full reimbursement of transport costs
- Pension plan and hospitalisation insurance (upon CDI)
- A highly stimulating, international environment with significant exposure
- Modern offices at the heart of Brussels, easy to access with public transport
- A role offering variety, autonomy and real impact within a strategic industry sector