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Our client is an international lobbying firm working in the transport sector.
Event Operations Unit Assistant Mi temps
Job description
Event Operations & Logistics
- Track and update staff accommodation arrangements, ensuring all logistical needs are met.
- Coordinate and follow up on catering orders (excluding specific events), including confirmation of guest numbers and menu details.
- Organize and facilitate daily on-site coordination meetings to ensure seamless execution and effective collaboration with suppliers.
Event Coordination
- Support the organization of major social events such as the Welcome Reception and Networking Dinner by liaising with local hosts, collecting required documentation, verifying attendance lists, and providing on-site support.
- Assist with the planning and execution of Board Meetings in close collaboration with Event Operations colleagues and local partners.
Registration & Participant Support
- Support the registration team by verifying and processing registrations, handling invoicing, and responding to participant inquiries in a timely and professional manner.
Project & Administrative Support
- Provide day-to-day operational and administrative support to ensure the successful delivery of the Hamburg 2025 Summit.
- Support the organization of the 2025 staff retreat in Brussels, including contract follow-up, registration management, and on-site assistance.
- Conduct research and explore options for the 2026 staff retreat and team outings to support future event planning.
- Assist with various event-related tasks across ongoing and upcoming projects to ensure overall operational efficiency.
Profile
- Proven experience in organizing events such as workshops, seminars, or conferences, preferably in a multicultural or international environment.
- Fluent in written and spoken English and French.
- Advanced proficiency in Microsoft Office tools, with a strong focus on Excel.
- Willingness to travel internationally when required.
- Strong analytical, organizational, and problem-solving skills.
- Excellent attention to detail and ability to manage multiple priorities simultaneously.
- Creative, solution-oriented mindset with the ability to work under pressure and tight deadlines.
- Strong interpersonal and communication skills, with the ability to collaborate effectively across teams.
- Customer-focused, proactive, and relationship-oriented.
- Able to work independently while being a reliable and supportive team player.
- Calm and resilient in fast-paced and demanding environments.
Offer
-
From € 2.500 to € 2.800 per month
- Attractive gross monthly salary between €2,500 and €3,000, depending on experience.
- Meal vouchers.
- Homeworking possibilities.
- Opportunity to contribute to impactful international events within a dynamic and collaborative team.