Administrative & Logistics Assistant

Are you structured, and do you enjoy keeping things running smoothly in an office?

Pharma Nord’s office in Brussels is looking for an Administrative & Logistics Assistant to support a wide range of practical tasks that help keep daily operations running efficiently.

Pharma Nord is one of Europe’s leading companies in dietary supplements and preventive medicine. Known for our rigorous research and pharmaceutical-grade standards, we develop products that people trust. With our headquarters and production facilities in Denmark, we work closely with 25 subsidiaries across Europe, Asia, and North America, making our products available in over 45 countries. Our work is rooted in science, transparency, and trust, which also guide how we operate as a company.

You will be part of our office based in Zaventem, consisting of employees working within administration, marketing, sales, and accounting. The atmosphere is open, collaborative, and supportive, with room for initiative and individual responsibility.
This is a full-time, on-site position based at our office at Minervastraat 14, 1930 Zaventem. The role combines administrative support with hands-on coordination of materials, mailings, and event logistics.

Your tasks will include:

• Prepare and manage daily mailings and shipments
• Maintain inventory of materials, samples, and documentation
• Coordinate and prepare materials for marketing campaigns and mailings
• Update database
• Process sample requests and keep customer data up to date
• Support the organization of events and congresses (materials, registrations, equipment)
• Provide general administrative support to the marketing and admin teams
• Help in the warehouse when needed

Qualifications

The ideal candidate is hands-on, well organized, and comfortable balancing administrative tasks with practical logistics support. Experience in an administrative or logistics role, a good command of Dutch, French, and English, and confidence using Microsoft Office and databases are important for this position. An interest in health and nutrition is an advantage.

How to apply
If you believe you are suitable for this position, you are welcome to send us a motivated application and CV written in English no later than January 20.

AI applications will not be processed. 

For any questions or additional information about the role, please do not hesitate to contact our Country Manager for Belgium, Jo Claes, at Show number+32 2 720 51 20 or via email Show emailaddressjclaes@pharmanord.com.