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Our client is an independent, global association, communications and event management company. Located in the center of Brussels
Travel & Registration Assistant
Description de la fonction
As a Travel & Registration Assistant on the DiscoverEU team, you will support the DiscoverEU team in delivering seamless travel coordination and participant support, reporting directly to the DiscoverEU Team Leader. This is a hands-on role ideal for a student with strong communication skills, customer service attitude and attention to detail.
The Travel & Registration Assistant tasks include the following but are not limited :
??Registration & travel management
- Ensure the complete coordination of registrations for several events and conferences.
- Manage registration requests and queries.
- Participate in delegate communications: practical information, hotel reservations, participant follow-up.
- Ensure compliant archiving (GDPR) of registration and travel data.
- Provide on-site support during registration at events.
?? Financial monitoring & reporting
- Coordinate participant invoicing and monitor payments with the accounting department.
- Regularly prepare financial reports related to travel and accommodation.
- Ensure clear and accurate reporting, as well as continuous monitoring of invoicing.
??Management support & project management
- Support the Manager in the preparation and delivery of projects and events.
- Contribute to the smooth running of congresses and conferences (online or in person).
- Maintain a high level of professionalism and service by drawing on a good knowledge of the sector.
- Meet deadlines, key dates and associated actions.
- Manage certain parts of a project independently: accommodation, registrations, sponsorship, exhibition, abstract management.
- Work proactively and independently, with the ability to prioritise tasks and projects effectively.
- Collaborate with suppliers and service providers in accordance with internal procedures (procurement).
- Ensure operational excellence at all stages of the project.
- Complete the procedures, forms, reports and documents necessary for the smooth day-to-day running of projects and events.
Profil
Your profile :
- You are legally eligible to work full-time (40 hours/week) within the EU.
- You possess excellent written and spoken English, along with fluency in at least one other EU language (e.g. French, German, Dutch, Spanish, Italian, Polish, or Turkish).
- You bring a strong service mindset and demonstrate professionalism in all interactions.
- You can manage your time effectively, prioritise tasks, and meet deadlines and critical milestones.
- You take pride in delivering high-quality work that reflects the values and expectations of both the project and our client — with a mindset focused on precision, consistency, and care.
Offre
-
€ 2.400 par mois
What we offer :
- Minimum 3-month assignment, from January to March inclusive.
- Attractive salary of €2,400 gross.
- Flexible remote working 1 to 2 days per week.
- An international, dynamic and stimulating environment, within a supportive, multicultural and passionate team.
- Offices located in an easily accessible area of Brussels, close to transport links, shops and restaurants.
- An enriching experience in an environment where you can learn quickly, gain autonomy and participate in varied and motivating projects.