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HR Assistant
Job description
Are you someone who thrives in a fast-paced environment, coordinating multiple recruitment processes with precision and care?
As HR Assistant you will support the Talent Acquisition team by coordinating end-to-end recruitment processes, including interview scheduling, candidate communication and administrative follow-up, ensuring a smooth and professional hiring experience.
Your tasks:
- Coordinate end-to-end recruitment administration, including job postings, interview scheduling (online and onsite) and accurate tracking in the e-recruiting systems.
- Act as the first point of contact for candidates, ensuring clear communication and a professional, positive candidate experience throughout the hiring process.
- Organize onsite interview logistics, including agenda preparation, room bookings, visitor registration and travel or accommodation arrangements for international candidates.
- Support recruiters with offer and contract administration, follow-up on signatures and coordination of onboarding kick-off activities.
- Ensure timely, accurate administrative follow-up and compliance with the recruitment processes, templates, and data requirements.
Profile
- Proven experience in recruitment coordination, HR administration or a similar support role within a fast-paced, professional environment.
- Strong organizational and planning skills, with the ability to manage multiple vacancies, interview schedules, and stakeholders simultaneously.
- Excellent communication skills in English (written and spoken); able to interact professionally with candidates, recruiters and hiring managers.
- Hands-on experience with applicant tracking systems and confidence working with digital HR tools and standard MS Office applications.
- High attention to detail, reliability and a service-oriented mindset, with respect for confidentiality and recruitment processes.
Offer
- An exciting full time temporary assignment of 1 year, with possibility of extension.
- Desired start date: asap.
- You will be part of a dynamic team in an international, inclusive work environment.
- The flexibility to work both from the office (3 days per week) and remotely from home, to maintain a healthy work-life balance while being an integral part of our team.
- An attractive salary based on your experience.
Don't hesitate and apply now online! We will contact you within 2 working days.
Practical information
Actief Interim Leuven