Sales Administration & Invoicing Support

European Company

We are looking for a detail-oriented Sales Administration & Invoicing Support professional to help keep the company sales operation running smoothly during the lead-up to the event.

This role is focused on CRM accuracy, pipeline tracking, and invoicing coordination, ensuring that sales data, contracts, and invoices all align.

You’ll play an important behind-the-scenes role, supporting both the sales and events teams and helping maintain clarity and consistency throughout the sales process.

What you’ll be doing

• Managing and maintaining the  CRM, keeping exhibitor, prospect, and sales records accurate and complete
• Tracking the sales pipeline, including leads, verbal confirmations, contracts, and signed exhibitors
• Making sure meetings, follow-ups, and sales activity are properly logged
• Coordinating with the finance team to ensure invoices are issued correctly and on time
• Tracking payments and outstanding invoices, and supporting follow-up where needed
• Supporting internal reporting and updates on sales progress
• Providing general administrative support to the sales and events teams during the sales phase

• Experience in sales administration, CRM management, invoicing, or event operations
• Strong working knowledge of CRM systems (such as HubSpot)
• Excellent attention to detail and strong organisational skills
• Comfortable working with data, spreadsheets, and structured processes
• Able to juggle multiple tasks and deadlines
• Professional and discreet when handling commercial and financial information