PJS Réceptionniste/ Assistant administratif

Our client is a fast growing company active in the pharmaceutical sector and located in the heart of Walloon Brabant in a very easy access area.


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Perform receptionist/secretary tasks : 

• Answer calls, take messages and handle correspondence o Greet clients and visitors with a positive, helpful attitude
• Arrange taxi transfers
• Badge and access management
• Follow-up for the relaxation room (check if the room is in order, re-inflate the footstool, empty the garbage cans, recommend the material, etc.)
• Ordering water cans and cups
• Approval of invoices
• Sending our invoices to customers by mail 1x / month
• Ordering of business cards for the staff
• Expense reports for the Travel card 

Assist in daily office needs and manage some of Clinigen’s general administrative activities :

• Organize meetings : room set-up, catering, follow-up
• Order and maintain stationery and equipment
• Help maintain workplace security by issuing, checking and collecting badges and maintain visitor logs

Act as a backup person archiving

• Organize the long-term storage of paper records under controlled conditions and liaise with an external archive management company
• Manage the organization of retrieval and destruction of paper records

The list of tasks is not intended to be exhaustive, but to give a general indication of the tasks involved. The nature of the business means that tasks and responsibilities are, in many circumstances, unpredictable and varied. All employees are therefore expected to work flexibly when the opportunity arises and recognise that tasks not specifically covered by their job description are not excluded.

Job requirements :

• Knowledge of clerical and administrative procedures and systems such as filling and record keeping
• Knowledge of principles and practices of basic office management
• Additional qualification as an Administrative assistant or secretary will be a plus
• High organizational and planning skills
• Good time management skills
• Problem solving
• Be positive and enthusiastic
• Excellent verbal and written communication skills
• Attention to detail and accuracy 
• Sense of confidentiality 
• Assertiveness and diplomacy 
• Excellent computer skills 
• Proficiency in MS Office (MS Excel, Word and PowerPoint in particular)
• Fluent in French and English