Our client is one of the most prestigious law firms in the city of Brussels. The very modern offices are located in the heart of Brussels and in a multinational environment.
Administrative Assistant English + other EU language
Functieomschrijving
As a
Administrative Assistant in a international law firm, you will promote and provide a first class secretarial and administrative service as part of firm's secretarial services team.
The successful candidate:
- Coordinates office procedures, ensuring efficient workflow and adherence to policies.
- Works collaboratively in a secretarial team, providing cover during absences and volunteering for additional tasks.
- Maintains utmost confidentiality of client and firm information.
- Manages attorney diaries, schedules meetings, and handles travel arrangements. Handles client communications, organizes emails, and files documents appropriately.
- Creates accurate and clear correspondence, reports, and presentations using firm templates.
- Utilizes computer systems effectively for filing and records.
- Enters attorney timesheets regularly, ensuring compliance with monthly deadlines.
- Manages billing processes, liaising with billing coordinators.
- Coordinates reimbursement requests and payment of invoices.
- Maintains updated secretarial handover notes for designated attorneys.
- Performs ad hoc secretarial and administrative duties as required.
Aanbod
This is an excellent opportunity to secure a permanent position in one of the most prestigious law firms in the city of Brussels, working in very modern offices in the heart of Brussels and in a multinational environment. You will be rewarded with a very good salary package with above average benefits package, including DKV, Pension plan, Meal vouchers, and flexible working hours.