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Proposal and Contract Manager

Via Select HR

Published on 1 day ago

For our customer, an international company in the area of Louvain-la-Neuve, we are looking for a PROPOSAL & CONTRACT MANAGER

Proposal and Contract Manager

Job description

Proposal creation - Support sales managers

  • Understand the client's Clinical Trials, their logistics and specifications (protocol, study synopsis...) and prepare RFQs/RFPs/Quotes meeting their needs. Interact with the client to receive all the necessary information. 
  • Contact suppliers and partners in order to source or rent material, to coordinate the trial logistics, to integrate a partner's services to the proposal.
  • Interact with the internal departments in order to gather information for the proposal (Quality, Finance, Operations...). Interact with the Project Manager for the operational analysis of the quote and feasibility/Sanity check.
  • Update existing quotes and projects according to the new trial specifications.

Contract proposal

  • Fill in relevant documentation/contracts and ensure the follow-up and the completion of administrative/contractual processes (Services agreement, Quality agreement, Project Coordination Worksheet...).

Customer interaction 

  • Answer to client's request for information. Liaise with internal departments to gather necessary information. 
  • Supports interaction with customers when required (TC, client meetings...).


  • Liaise with the sales managers to understand clients' specific needs and way of working. Develop internal customer-specific processes and templates (contracts, Analysis Request, price list...) to standardize and ease the quote creation.
  • Update the relevant databases with new quotes, updates and status. Create projects and complete required administrative information (invoicing address, contacts, project coordinators...).
  • Manage the BD department intelligence (e-mails classification, logical organization of the server...)
  • Hand-over booked projects to the Project Management department.


  • Bachelor or Master Degree required
  • Excellent analytical skills
  • Good computer skills: MS Word, MS Excel, MS Outlook, MS Powerpoint...
  • Experience with ERP systemGood command English is a must; any additional language is an asset
  • Motivated and eager to learn.
  • Quick learner
  • Proactive, self-confident, good listener, persuasive, relationship builder and customer oriented
  • Team worker and team spirit.
  • Used to work cross-functionally.
  • Excellent communication and intercultural skills
  • Stress resistant
  • Flexibility


Open-ended contract!


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38 days left to apply


  • Function type: Sales management
  • Sector: Construction, construction material and broker
  • Louvain-la-Neuve (location)
  • More info about this company


  • Master (University or Higher Education Long Type)


  • Permanent
  • Full-time

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