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PROJECT COMMERCIAL ADMINISTRATOR (H-F)

Via Anonymous

Published on Jobat.be 17 days ago

Our client is currently starting up the construction of a Data Centre and is looking for a Project Commercial Administrator.

PROJECT COMMERCIAL ADMINISTRATOR (H-F)

Job description

As the commercial administrator you will be responsible for :

• Manage commercial costs and value for the contract in Mons, Belgium.
• Maintain and run labour time records.
• Assist and manage procurement / purchasing and keep records of all transactions.
• Budgeting : develop Project Budget profiles for Client use (including rolling Final Account) and for corporate management.
• Reviews : support at in-house and client management meetings, review budgets and performance.
• Change Management : monitor the financial progress of the project, promote a positive attitude towards variations, their valuing, encourage regular meetings and an honest up front approach to clients to ensure a fair resolution of accounts and claims. Write and submit Requisitions to Client for all new tasks.
• Valuations : to lead the periodic client valuations process according to contractually defined, or otherwise negotiated and agreed, procedures.
• Client Invoicing : raise invoices to Client.
• Client Contract : ensure client is at all times and in all situations are operating within the clauses of the client contract.
• Sub-Contractor Contracts : ensure that client Supply Chain are at all times and in all situation are operating within the clauses of the sub-contractor contract.
• Protection of Interests : ensure the commercial interests of the company are protected. Act to mitigate disputes and resolve these if possible to limit the financial risk to the company.
• Internal Commercial Performance Analysis: analyse sales and other reports that give insight into how the project can make adjustments to improve performance.
• Clarity of Tasking: liaise with Project, Operations, and Client Management to ensure that customer requirements are clearly defined and agreed with regards to product cost, product quality and delivery times.
• Continuous Improvement: work in collaboration with Operations Management in reviewing, scrutinizing, and developing efficient and effective operational process flow.
• Procedural Protection: to manage and provide procedures that protect the company commercially and contractually.
• Year End: contribute to internal year end processing.
• Aged Debt: manage payment schedule by Client.

Supply Chain and Subcontractor Management and Procurement

 

• Manage existing suppliers and subcontractors (including any periodic Auditing requirements).
• Development of new suppliers and subcontractors (including any tenders required, or development of rates).
• Review (before and during) suppliers and subcontractors with client.
• Request quotations from suppliers and subcontractors.
• Submit quotations to client, and properly record agreement of product/service/supplier.
• Manage pre-start meetings (with H&S and Project Administrator as required).
• Instruct works.
• Receive/receipt work completed.
• Ensure payment of supplier and subcontractor invoices is made by Head Office.

SPRL Accountancy


• Validating the contract invoicing raised by our operations teams.
• Raising monthly invoices.
• Assisting with the preparation of timely and accurate monthly management accounts.
• Liaising with the divisional Commercial Director to ensure good appreciation of results.
• To be very alert to credit control, assisting where required to ensure we are paid the correct amount on a timely basis.
• Assisting to resolve any disputes with both our clients and our suppliers.
• Using the data generated to drive margin improvement with better working practices.
• Assist in preparing annual budgets and monthly profit forecasts.

Other duties/responsibilities


• Support the Site Operational Team, Project Administrator, Operations Administrator, and Support team.
• Be aware of policy and procedures owned and changed from time to time by the company and the client.
• Carry out any other such duties as may reasonably be required by the organisation.

Profile

  • Bachelor or Master degree in Economics or Finance or equivalent with minimum 2-5 years experience
  • Experience in commercial administration within a construction related company is a plus
  • Familiarity with financial administration tools including Excel
  • Excellent prioritisation and organisational skills
  • Very good English language communication skills both written en spoken
  • Able to take initiatives
  • Aptitude for communication with differents parties (subcontractors, clients,..)

Offer

A challenging position in a growing international environment

Mons - Soignies

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43 days left to apply

Characteristics

  • Function type: Administration
  • Sector: ICT, Telecom and Internet
  • Mons - Soignies

Requirements

  • Professional bachelor (Higher Education Short Type)

Offer

  • Interim optional fixed contract
  • Fixed-term
  • Full-time

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