Back to search results


Via Anonymous

Published on 17 days ago

Our client is currently starting up the construction of a Data Centre and is looking for a Project Commercial Administrator.


Job description

As the commercial administrator you will be responsible for :

• Manage commercial costs and value for the contract in Mons, Belgium.
• Maintain and run labour time records.
• Assist and manage procurement / purchasing and keep records of all transactions.
• Budgeting : develop Project Budget profiles for Client use (including rolling Final Account) and for corporate management.
• Reviews : support at in-house and client management meetings, review budgets and performance.
• Change Management : monitor the financial progress of the project, promote a positive attitude towards variations, their valuing, encourage regular meetings and an honest up front approach to clients to ensure a fair resolution of accounts and claims. Write and submit Requisitions to Client for all new tasks.
• Valuations : to lead the periodic client valuations process according to contractually defined, or otherwise negotiated and agreed, procedures.
• Client Invoicing : raise invoices to Client.
• Client Contract : ensure client is at all times and in all situations are operating within the clauses of the client contract.
• Sub-Contractor Contracts : ensure that client Supply Chain are at all times and in all situation are operating within the clauses of the sub-contractor contract.
• Protection of Interests : ensure the commercial interests of the company are protected. Act to mitigate disputes and resolve these if possible to limit the financial risk to the company.
• Internal Commercial Performance Analysis: analyse sales and other reports that give insight into how the project can make adjustments to improve performance.
• Clarity of Tasking: liaise with Project, Operations, and Client Management to ensure that customer requirements are clearly defined and agreed with regards to product cost, product quality and delivery times.
• Continuous Improvement: work in collaboration with Operations Management in reviewing, scrutinizing, and developing efficient and effective operational process flow.
• Procedural Protection: to manage and provide procedures that protect the company commercially and contractually.
• Year End: contribute to internal year end processing.
• Aged Debt: manage payment schedule by Client.

Supply Chain and Subcontractor Management and Procurement


• Manage existing suppliers and subcontractors (including any periodic Auditing requirements).
• Development of new suppliers and subcontractors (including any tenders required, or development of rates).
• Review (before and during) suppliers and subcontractors with client.
• Request quotations from suppliers and subcontractors.
• Submit quotations to client, and properly record agreement of product/service/supplier.
• Manage pre-start meetings (with H&S and Project Administrator as required).
• Instruct works.
• Receive/receipt work completed.
• Ensure payment of supplier and subcontractor invoices is made by Head Office.

SPRL Accountancy

• Validating the contract invoicing raised by our operations teams.
• Raising monthly invoices.
• Assisting with the preparation of timely and accurate monthly management accounts.
• Liaising with the divisional Commercial Director to ensure good appreciation of results.
• To be very alert to credit control, assisting where required to ensure we are paid the correct amount on a timely basis.
• Assisting to resolve any disputes with both our clients and our suppliers.
• Using the data generated to drive margin improvement with better working practices.
• Assist in preparing annual budgets and monthly profit forecasts.

Other duties/responsibilities

• Support the Site Operational Team, Project Administrator, Operations Administrator, and Support team.
• Be aware of policy and procedures owned and changed from time to time by the company and the client.
• Carry out any other such duties as may reasonably be required by the organisation.


  • Bachelor or Master degree in Economics or Finance or equivalent with minimum 2-5 years experience
  • Experience in commercial administration within a construction related company is a plus
  • Familiarity with financial administration tools including Excel
  • Excellent prioritisation and organisational skills
  • Very good English language communication skills both written en spoken
  • Able to take initiatives
  • Aptitude for communication with differents parties (subcontractors, clients,..)


A challenging position in a growing international environment

Mons - Soignies

People also viewed

The job was saved

You can find your saved jobs on the homepage or in My Jobat.

To view them on other devices as well, just log in.

Apply now Apply now

43 days left to apply


  • Function type: Administration
  • Sector: ICT, Telecom and Internet
  • Mons - Soignies


  • Professional bachelor (Higher Education Short Type)


  • Interim optional fixed contract
  • Fixed-term
  • Full-time

Apply before

Receive new jobs by e-mail

Receive new 'Administration' jobs in Mons - Soignies straight to your mailbox.

We will not send you any advertising.