Back to search results Previous

7 of 10

Secretary Plus International Talents

Program Coordinator


Secretary Plus International Talents | Sint-Lambrechts-Woluwe | Interim optional fixed contract, Full-time

6 days left to apply

Our client provides leadership solutions to different companies. 
They have been ranked several times as top global provider of executive education.
You'll be joining an international and dynamic working environment. 

Program Coordinator

Job description

  • Handles the preparation and shipment of all program materials and equipment, and tracks the delivery of the shipment to the program venue;
  • Collaborates with Project Managers & Design Faculty to share relevant program information, highlight issues and ensure the quality of program deliverables;
  • Aligns with program delivery staff on the deliverables and logistics of the program;
  • Acts as point of contact with external printing provider, prepares all files to print, order the printed material (notebooks, handouts, posters), and schedules and monitors delivery of printed material;
  • Prints additional program material;
  • Coordinates program logistics on and off-site; makes hotel arrangements, sets up classrooms and break-out rooms, schedules special events, client activities, coaching sessions and final evaluations;
  • Assists participants with any logistical, content, or material need related to the program;
  • Works with Assessment Operations to ensure all assessments are complete and accurate for programs;
  • Carries out post-program processes to ensure quality standards are met and continuously improved;
  • Creates and updates program specific guidelines and relevant documents for programs which they coordinate;
  • Ensures that the Prep Table, Prep Room, Archive Room, and Delivery room are maintained;
  • Updates and maintains the Program Coordination training manual and best practice documentation;
  • Completes other tasks as assigned by Manager. 



  • High school degree or equivalent with advanced administrative assistant, IT support, or other relevant training.  Bachelor degree preferred;
  • Fluent in English (written and spoken). Knowledge of other languages is a plus;
  • Working knowledge of computers and MS Office;
  • Excellent grammar, vocabulary, and proofreading skills;
  • Ability to use professional judgment during decision-making circumstances;
  • Takes initiative and seeks information;
  • Strong communication skills, both by phone, written, and face-to-face;
  • Good organizational skills, with the ability to work independently;
  • Ability to prioritize and complete requests from various program-related staff members with minimal supervision;
  • Effective interpersonal skills for group and multi-level organizational interaction;
  • Strong skills in dealing with discretionary and confidential information;
  • Ability to work under pressure;
  • Strong detail orientation necessary;
  • Ability to interact and function effectively in a team environment;
  • Physical Demands – must be able to lift boxes up to 20 kg;
  • Previous multicultural working experience is a plus;
  • Travel is required.


Our client offers you the opportunity to work in a highly international environment where you will be able to take on responsibilities and have the chance to grow in a fast-paced environment. After a successful interim period, you will receive a fixed contract with a competitive salary package in accordance to your level of experience.

Others also viewed

The job was saved

You can find your saved jobs on the homepage or in My Jobat.

To view them on other devices as well, just log in.

Apply now Apply now

6 days left to apply



  • Professional bachelor (Higher Education Short Type)
  • Limited experience (< 2 years)
  • English


  • Interim optional fixed contract
  • Full-time

Apply before

Receive new jobs by e-mail

Receive new 'Administrative clerk' jobs in Brussels straight to your mailbox.

We will not send you any advertising.