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Secretary Plus International Talents

Office Representative with French and English


Secretary Plus International Talents | Sint-Joost-ten-Node | Interim optional fixed contract, Full-time

7 days left to apply

Our client is a top financial services company located in Brussels. 
They will offer you an international, diverse, fast-paced and innovative work environment. 

Office Representative with French and English

Job description

  • Manage the administrative aspects of the office, liaising with ESA departments for the outsourced services as needed;
  • Manage and organize  Board and Committee meetings;
  • Manage expenses and/or budgets and bank accounts of the company; payment of invoices and expense reports;
  • Oversee and control the accounting of the Company;
  • Coordinate the use of office space, computers, furniture, and equipment;
  • Manage relationship with Board members:  engagement contracts, annual salary payments, support before, during, and after board meetings;
  • Support relationship with Shareholders:  handle queries and administrative support of shareholder (electronic) register.


  • Minimum 3 years of experience in a support role for executive level;
  • Languages: Very good level of written and spoken English and spoken French. Dutch is a plus;
  • Computer literacy: MS Office (PPT, Word, Excel) and LotusNotes;
  • Diplomatic skills to communicate effectively and confidently with senior managers from all over the world;
  • Pro-active, initiative taker and a positive mindset towards work;
  • Excellent planning and organizational skills with an eye for detail;
  • Ability to work independently;
  • Discretion;
  • Expressing well-founded opinions and positions and understanding their consequences.


You'll be joining a team of 4 people and be in full charge of the Brussels office, supporting the General Manager. 
You'll be offered a temporary contract with possibility of extension in a dynamic company. 

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7 days left to apply



  • Professional bachelor (Higher Education Short Type)
  • At least 2 years experience
  • English, French


  • Interim optional fixed contract
  • Full-time

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