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International Talents

Legal Secretary with English and German

1326208

International Talents | Brussels | Interim optional fixed contract, Full-time

5 days left to apply

International Law Firm based in Brussels' city center. 

Legal Secretary with English and German

Job description

The Role: To provide a wide-ranging legal secretarial and support function to fee earners in the Brussels office.

General Duties:

  • You'll be assigned to multiple fee earners;
  • Providing typing, dictation and secretarial services, correspondence and fax including lengthy and substantial document production;
  • Proofreading documents to ensure accuracy;
  • Organising and maintaining filing and systems, both paper and electronic;
  • Photocopying, scanning and document preparation;
  • Dealing professionally with telephone calls, clients and other visitors;
  • Use of the Firm's technology, including Word, information systems, Internet research, client management (InterAction);
  • Completing complex expenses (MetaStorm), bill preparation as required and reconciling monthly statements;
  • General office administration tasks, including making arrangements and preparing itineraries for complex business travel, dinners, lunches, other meetings in and outside the office;
  • Close liaison with colleagues and the Firm's other offices on day to day matters;
  • Maintaining diary and schedules for fee earners;
  • Entering time on Intapp in a timely fashion and chase when necessary;
  • Assisting with meetings, seminars and client events if required;
  • Maintain professional and efficient dialogue with clients when fee earners are away, ensuring close attention to client care;
  • Organising and liaising with clients and other third parties for meetings and conference calls. 

Profile

Essential Skills:

  • German-speaking (native preferably), high level of English as it is the working language;
  • Fully proficient in word processing and document production in both English and German, in particular Word with the knowledge to resolve complicated formatting issues, emailing documents, charts and tables etc; intermediate Excel and PowerPoint;
  • Accuracy;
  • Legal secretarial experience in a law firm is an asset;
  • Highly organised with the ability to prioritise conflicting demands;
  • Thrive under pressure;
  • Excellent communication at all levels;
  • Knowledge of all administrative functions relevant to senior lawyers.

Essential Qualities:

  • Team player and strong communicator;
  • Flexibility in working hours - some evenings, weekend and public holiday work will be required;
  • Professional attitude in all dealings and communication;
  • Smart appearance and image;
  • Genuine interest in client matters;
  • Pro-active approach, e.g. administration, planning, updating;
  • Optimise time, particularly when fee earners are absent;
  • Solutions’ driven. 

Offer


This is an opportunity to work in an international Law Firm, on a permanent basis (contract will start with an interim period). The salary is according to market standards. 
Brussels

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5 days left to apply

Characteristics

Requirements

  • Professional bachelor (Higher Education Short Type)
  • At least 2 years experience
  • English, German

Offer

  • Interim optional fixed contract
  • Full-time

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