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Secretary Plus Brussel

Junior Programme Administrator (M/W)


Secretary Plus Brussel | Elsene | Interim, Fixed-term, Full-time

Our client is part of the Université Libre de Bruxelles (ULB). It represents a portfolio of programmes designed to help expand the management and leadership skills and career potential of working professionals. The programmes cover main management practices, from General Management to more specialized disciplines such are Leadership, Digital Transformation, Finance, Innovation, and Marketing.


The portfolio includes Open Enrolment Programmes (programmes for individuals), Customer-Specific Programmes (fully customized for companies), but also MBAs and Advanced Masters (post-graduate management education).

Junior Programme Administrator (M/W)

Job description

Our client is seeking an organized and flexible individual, with proven administrative experience, excellent IT and communication skills and high attention to detail, to join them as a Programme Administrator.


This is a busy and varied role which requires the post holder to communicate persuasively and tactfully with students and academic staff and to demonstrate good use of initiative to ensure cooperation and compliance with the milestones set for the academic year.

Under the supervision of the Portfolio/Practice Director and in cooperation with one or several Programme Coordinators, he/she will be responsible will be responsible for the successful implementation of several aspects of the programme administration and management.


The Programme Administrator will provide clerical and administrative support across the range of tasks undertaken with regard to a portfolio of management programmes. He/she will:

Act as the first point of contact for students and faculty and often visiting lecturers, dealing with inquiries and providing support. Liaise with staff, faculty, and visitors at all levels within Solvay Executive Education and beyond. Develop and nurture relations with candidates, participants, and alumni.

Assist in the preparation and production of programme documents such as schedules, core programme, and onboarding information, course materials, handbooks, and other programme documents.

Undertake the day-to-day course administration, including module/course registration and teaching evaluation, and setting up and maintaining files for students on the learning platform.

Prepare and oversee programme logistics including room allocation, course equipment, and catering

Manage various operational and administrative tasks related to the selection and enrolment of candidates.

Handle the invoicing process related to the teaching and tuition fees and ensure an appropriate follow-up.

Assist with coordination of events (promotional or recruitment), internal and external meetings or course sessions, including attendance and reporting.

Undertake other responsibilities as directed by the Portfolio/Practice Director.


- Substantial experience in an administrative support role preferably with experience of student/programme/project administration or equivalent experience working in a busy office in an administrative role.


- Ability to work independently and proactively, and the confidence to deal with a wide variety of stakeholders, prioritize competing deadlines and understand complex situations quickly. 

- The post holder must be able to work to tight deadlines on his/her own initiative and to learn new systems and procedures rapidly. When needed, flexibility to work in the evening and on Saturdays will be required.

- Fluency in spoken and written English and French

- Customer-oriented mindset

- Outstanding interpersonal skills

- Rigorous organizational competences

- Capacity to interact with demanding stakeholders and to build strong relations within a multi-cultural environment

- Ability to take initiatives, prioritize and work under set deadlines

- Ability to work independently and in a team

- Excellent IT and social media management skills (Word, PowerPoint, Excel). Website and social media skills are desirable but not essential.


- Temporary mission of 6 months.


- An exciting job within a renowned and fast-growing organization dedicated to the promotion of top-level education.

- A multidisciplinary and multicultural working environment.

- A non-routine position implying diversified actions and exchanges with a dynamic international team.

- An attractive salary package, commensurate with experience.

- Great networking opportunities within the academic community and the corporate world.

This job is no longer available.

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  • Professional bachelor (Higher Education Short Type)
  • English, Dutch


  • Interim
  • Fixed-term
  • Full-time

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