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ISS Facility Services

Receptionist for HCSTC Exhibition Hall

Published on Jobat.be 9 days ago

Receptionist for HCSTC Exhibition Hall

Job description

· To respond to telephone, e-mail or personal enquiries from staff, customers and members of the public, taking messages or referring people as appropriate.

· To sort and forward outgoing mail, and to be responsible for the opening and/or distribution and forwarding of internal mail within Huawei as appropriate.

· To provide basic secretarial assistance to members of staff including typing, photocopying, filing, maintenance of simple databases, diary and appointments.

· Assisting with flight tickets (bookings, changes), reservation of restaurants, order taxis and other services requested by clients or staff members;

· Assist teams with the organization of meetings;

· To provide a reception service for all visitors. Welcome visitors and direct them to correct destination.

· Make sure the meeting rooms are ready to receive customers.

· To check and replenish stationery stock.

· To check and replenish food supplies stock. Check the best before dates, etc.

· To maintain Food order database record.

· Handling of incoming invoices (scanning; liaise with external service providers and banks to check cash balance and obtain; recommendations or approvals for payments).

· Preparation of payment instructions, processing and settlement of payments;

· Filing all documentation according to the office procedures;

· Coordinating and implementing office procedures within the team;

· Book meeting rooms and equipment when necessary.

· To arrange travel and accommodation for Huawei staff and visitors when necessary.

· Other work assigned by direct manager

Profile

· Has at least completed secondary school education

· Language capabilities: Fluent English + good French or Dutch.

· Ability to act fast and accurate

· Good organizational skills and multitasking

· Self-starter and willing to take initiative

· Sense of confidentiality

· Basic IT skills (Word, Excel, Power point, Outlook)

· Flexible working attitude and excellent interpersonal skill

· Assertive and able to deal with difficult customer situations

· Ability to cope with change in a dynamic environment

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    19 days left to apply

    Characteristics

    Requirements

    • Secondary education
    • Dutch, English, French

    Offer

    • Permanent
    • Full-time

    Apply before

    • 2 July

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