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OfficeTeam Brussels

Procurement Assistant - Brussels

OfficeTeam is currently looking for a Procurement Assistant.

OfficeTeam Brussels | Brussels | Interim, Full-time

Published on 19 days ago

Our client is situated in the south of Brussels and is easily accessible with public transportation.
The company is an international school.

Procurement Assistant - Brussels

Job description

As Procurement Assistant, you will be responsible for the following tasks:

  • Raise official purchase orders addressing specific requests via the school's integrated ERP system (Navision - Microsoft Dynamics) and follow-up;
  • Assist Faculty & Staff with submission of budget item requests;
  • Electronic receipt of goods in Navision, handle return shipments;
  • Follow-up of inbound deliveries, including back-orders, missing items and processing reorders with vendors;
  • Verify and process vendor invoices in close cooperation with accounts payable officer in Finance Department;
  • Make inquiries and compare vendor prices (RFP's);
  • General office administration supporting other team members.

Operational support

  • Physical reception of school supplies and equipment from multiple suppliers and origins + occasional private deliveries for employees;
  • Ensure the distribution of goods to multiple locations on campus in close cooperation with the internal delivery crew;
  • Monitor status of shipments and respond to queries from initiators of orders;
  • Contribute to the continuity of procurement office services during school breaks;
  • Ad hoc duties such as on-site support of school events, and occasional collection of school supplies from vendors such as Ikea with school van.


  • Assist with running on-campus and online retail shop, including physical sales, inventory management and reordering;
  • Maintain Shop website in close cooperation with the Communications team;
  • Assemble, distribute and track welcome materials for new families such as School Starter kits for new students at various key times of the year + in-year replacement supplies.

By applying to this position, you acknowledge that you have read and accept the following terms:


The requested qualifications for this Procurement Assistant position include:

  • IT literate (MS Office, Outlook);
  • Ability to communicate clearly in English in writing and verbally (operational language of the school);
  • Operational knowledge of French and/or Dutch a definite plus (external contacts);
  • Although this is not a role requiring specialist/technical knowledge, some prior exposure to logistics or purchasing would be ideal;
  • Driving license (B level);
  • Prior exposure to an (international) school environment an asset;
  • Hands-on, can-do attitude;
  • Accurate, detail-oriented;
  • Excellent communicator, able to sometimes say "no";
  • Pleasant disposition with a team spirit, flexible;
  • Organized person with common sense.


Our client offers:

  • A full-time interim contract till the end of August in an amazing work environment ;
  • An attractive package including extra-legal benefits.

Interested in this challenging position of Procurement Assistant ? Apply today!

More info

Robert Half Belgium
Robert Half Belgium

Avenue Arnaud Fraiteur 15-23, 2nd floor block B,
1050 Brussels

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    9 days left to apply



    • Academic Bachelor
    • Dutch, English, French


    • Interim
    • Full-time

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