Apply now
EFTA Secretariat

Personal Assistant – Secretaries-General

VA 13/2020
Published on Jobat.be 5 days ago

Personal Assistant – Secretaries-General

The European Free Trade Association (EFTA) is an intergovernmental organisation set up for the promotion of free trade and economic integration to the benefit of its four Member States: Iceland, Liechtenstein, Norway and Switzerland. The EFTA Secretariat provides services to the EFTA States. In Brussels this entails support in the management of the EEA Agreement.

Applicants must be nationals of one of the EFTA Member States (Iceland, Liechtenstein, Norway and Switzerland) or EU Member States.

Job description

Scope
The EFTA Secretariat is recruiting a Personal Assistant. We are looking for a highly motivated, flexible and service-minded team member to join our office in Brussels. Reporting directly to the Deputy Secretary-General, the successful candidate will provide support and assistance to the Secretary-General and the Deputy Secretaries-General.

The Personal Assistant plays a key role in the EFTA Secretariat, interacting with staff across the organisation, EEA EFTA States and institutions, as well as the EU institutions.

Responsibilities include:
  • General management assistant duties for the Secretary-General and the Deputy Secretaries-General
  • Preparation of meetings and representation
  • Coordination of Protocol issues
  • Making travel and accommodation arrangements and handling expenses claims as well as providing day-to-day practical support to the Secretaries General

The successful applicant must be prepared to take on other administrative tasks according to the needs of the Association.

Profile

Qualifications
  • University degree or equivalent

Experience
  • Minimum of 5 years’ experience in the performance of administrative tasks, preferably within an international organisation and/or a diplomatic mission
Skills
  • Excellent administrative skills and attention to detail
  • Strong interpersonal and communication skills
  • A highly organised, flexible and service-minded approach
  • Ability to work under pressure with accuracy and meet deadlines
  • Ability to prioritise tasks and conflicting demands
  • Strong IT skills, in particular Microsoft Outlook and Word. Experience with updating websites and intranet is an advantage
  • Enjoy working both independently and in a team
  • Ability to maintain confidentiality and exercise discretion
Languages
  • Excellent command of written and spoken English (EFTA’s working language)
  • Ability to communicate effectively (spoken and written) in French
  • Knowledge of other EFTA languages is an asset

Offer

Employment Terms
Grade: B5
Annual salary: EUR 53,236
 
Appointments are made at the first step of the grade. The Secretary-General reserves the right to appoint a candidate at a level different from that advertised. Through its recruitment policy, the EFTA Secretariat wants to ensure diversity in terms of gender, age and culture.
EFTA is an international organisation and the salaries and related payments are normally exempt from income taxation by the EFTA States and the host states of the EFTA duty stations. Depending on the candidate’s family status, benefits and allowances may apply.
Applicants must be nationals of one of the EFTA Member States (Norway, Iceland, Switzerland and Liechtenstein) or EU Member States.
Calculate your travel time
To
EFTA Secretariat | Brussels 1000

This address could not be found.

We could not find a route between the two addresses.

The exact address for this job is not available. The calculated travel time may differ in reality.
Others also viewed
    Add your CV
    Jobs for you will suggest better jobs based on your education, skills and work experience.

    The job was saved

    You can find your saved jobs on the homepage or in My Jobat.

    To view them on other devices as well, just log in.

    14 days left to apply

    Characteristics

    Requirements

    • English, French

    Offer

    • Permanent
    • Full-time

    Apply before

    • 3 November

    Receive jobs by e-mail

    Receive new 'Management assistant / secretary' jobs in Brussels straight to your mailbox.