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Management assistant / secretary

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Profile Group

PA / Office Manager, 1150 Brussels (accessible by public transport), Excellent English with EITHER Excellent Dutch OR French

PA / Office Manager, 1150 Brussels (accessible by public transport), Excellent English with EITHER Excellent Dutch OR French

PA / Office Manager, 1150 Brussels (accessible by public transport), Excellent English with EITHER Excellent Dutch OR French

Profile Group is a premium Selection and Recruitment company that has been helping candidates in their job search for 30 years. Working with a wide variety of companies, we provide candidates with a high quality service that helps both in the application process and improving the various skills required to succeed in interviews.

We are currently looking for a PA / Office Manager with excellent English and EITHER excellent Dutch OR French, for a forward thinking European Association located in 1150 Brussels (accessible by public transport).

Job description

Key Responsibilities
Support the Chief Executive and his team
Act upon the Chief Executive’s e-mails
Take care of the Chief Executive’s correspondence and document production
You have carte blanche for the Chief Executive’s complex changing agenda
Plan diverse internal and external meetings and the surrounding logistics
Coordinate 10 events per annum (up to 150 attendees) (working with event companies for certain)
Organise from A to Z up to 20 European and Worldwide travels per month
Expenses follow-up

Responsible for the Office Management:
SPOC for landlord, concierge, cleaning company, insurance broker and suppliers
Office supplies management
Responsible for office equipment
Responsibility of company car fleet
Accurate database maintenance

Management of Accounting and Payroll Services Contractor:
SPOC for the contractor
Handling of enquiries regarding payments and accounts.
Ensure timely provision of payroll data.
Assist the Chief Executive in the gathering of financial data for the annual budget preparation

Profile

4 years + Experience as a PA / Office Manager
Excellent English with EITHER Excellent Dutch OR French
Proficient in Outlook, Word, PowerPoint and Excel
You are a real Right Hand, implicated in your work and hence able to anticipate and meet multiple deadlines, sometimes under time pressure
Result orientated, you are proactive and able to take ownership for your responsibilities
Eloquent and adaptable communication is of utmost importance in order to communicate effectively with diverse multicultural internal and external stakeholders
Discrete, handling extensive confidential information
Quality oriented, you always pay attention to detail
Common sense is absolutely vital in order to be able to act appropriately in all circumstances
Dynamism and professionalism go without saying
Positive minded, you would be a highly motivated team player

Offer

Very attractive salary + Performance Bonus (up to 10%), Luncheon Vouchers, Mobile Phone + Subscription, Group Insurance, Hospitalisation and Ambulatory Insurance (Family too), 100% Reimbursement of Public Transport Subscription, Free Parking and Ecocheques
Flexitime
40 hour work

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Profile Group | Sint-Pieters-Woluwe 1150

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    Characteristics

    • Function type: Management assistant / secretary
    • Sint-Pieters-Woluwe (location)
    All jobs via Profile Group

    Requirements

    • Academic Bachelor
    • At least 2 years experience
    • Dutch, English, French

    Offer

    • Permanent
    • Full-time

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