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Profile Group

Office Manager, Global Legal Firm, 1050, Brussels

Office Manager, Global Legal Firm, 1050, Brussels
Published on Jobat.be 8 days ago

Office Manager, Global Legal Firm, 1050, Brussels

Profile Group is a premium Selection and Recruitment company that has been helping candidates in their job search for 30 years. Working with a wide variety of companies, we provide candidates with a high quality service that helps both in the application process and improving the various skills required to succeed in interviews.

We are currently looking for an Office Manager for a global legal firm located in 1050 Brussels.

Job description

Key Responsibilities

  • OFFICE MANAGEMENT:
  • Manage office organisation, internal processes and procedures plus the daily administration of a busy international legal firm
  • Working closely with the Partners, Finance Manager, Business Development Executive and Secretaries to ensure the correct level of high quality support
  • Coordinate weekly office meetings and monthly partner meetings
  • Managing all procurement, supplier contracts and relations
  • Ensure appropriate insurance coverage
  • SPOC for Landlord
  • Oversee office maintenance
  • Responsible for both Health and Safety and Environment and Sustainability
  • Organise all office’s social events
  • HUMAN RESOURCES:
  • Lead on all aspects of the employee lifecycle and associated administration
  • Collect payroll data and communicate it to the social secretariat
  • In charge of the benefits scheme
  • Plan and present in the mid-year and annual review processes
  • Coordinate the submission of the annual salary survey
  • Involved in international HR Managers’ conference calls/seminars
  • Support the international mobility to and from Belgium
  • Be the HR Lead Contact for all HR initiatives
  • TRAINING & DEVELOPMENT:
  • In cooperation with the EMEA Learning and Development Team organise professional development trainings for Legal and Business Support Staff as well New Joiner Inductions
  • Liaise with the French and Flemish Bar for CPDs
  • FINANCIAL:
  • Support the Finance Manager and COO in the creation of the office budget
  • In charge of the office operational budget

Profile

Your Profile

  • Minimum 5 years’ experience as an Office Manager in a professional services company
  • The HR aspects of the role can be trained
  • Excellent English (written & spoken) plus excellent Dutch OR French
  • Experience of building trust amongst demanding stakeholders and forming strong working relations with diverse stakeholders in Brussels and internationally
  • Diplomatically assertive, able to challenge
  • A service minded Team Player
  • Being well organised in this fast-paced firm is a must

Offer

  • Varied and busy Office Managerial role with room for initiative and growth
  • Excellent Salary + Luncheon vouchers, 8€, Pension plan, Health insurance, Eco cheques, Seniority: 1 extra holiday every 2 years and Transport allowance
  • Positive, multicultural and dynamic team atmosphere
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    48 days left to apply

    Characteristics

    Requirements

    • Academic Bachelor
    • At least 5 years experience
    • Dutch, English, French

    Offer

    • Permanent
    • Full-time

    Apply before

    • 15 April

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