Office Manager, Global Legal Firm, 1050, Brussels

Profile Group is a premium Selection and Recruitment company that has been helping candidates in their job search for 30 years. Working with a wide variety of companies, we provide candidates with a high quality service that helps both in the application process and improving the various skills required to succeed in interviews.

We are currently looking for an Office Manager for a global legal firm located in 1050 Brussels.

Key Responsibilities

• OFFICE MANAGEMENT:
• Manage office organisation, internal processes and procedures plus the daily administration of a busy international legal firm
• Working closely with the Partners, Finance Manager, Business Development Executive and Secretaries to ensure the correct level of high quality support
• Coordinate weekly office meetings and monthly partner meetings
• Managing all procurement, supplier contracts and relations
• Ensure appropriate insurance coverage
• SPOC for Landlord
• Oversee office maintenance
• Responsible for both Health and Safety and Environment and Sustainability
• Organise all office’s social events
• HUMAN RESOURCES:
• Lead on all aspects of the employee lifecycle and associated administration
• Collect payroll data and communicate it to the social secretariat
• In charge of the benefits scheme
• Plan and present in the mid-year and annual review processes
• Coordinate the submission of the annual salary survey
• Involved in international HR Managers’ conference calls/seminars
• Support the international mobility to and from Belgium
• Be the HR Lead Contact for all HR initiatives
• TRAINING & DEVELOPMENT:
• In cooperation with the EMEA Learning and Development Team organise professional development trainings for Legal and Business Support Staff as well New Joiner Inductions
• Liaise with the French and Flemish Bar for CPDs
• FINANCIAL:
• Support the Finance Manager and COO in the creation of the office budget
• In charge of the office operational budget

Your Profile

• Minimum 5 years’ experience as an Office Manager in a professional services company
• The HR aspects of the role can be trained
• Excellent English (written & spoken) plus excellent Dutch OR French
• Experience of building trust amongst demanding stakeholders and forming strong working relations with diverse stakeholders in Brussels and internationally
• Diplomatically assertive, able to challenge
• A service minded Team Player
• Being well organised in this fast-paced firm is a must

• Varied and busy Office Managerial role with room for initiative and growth
• Excellent Salary + Luncheon vouchers, 8€, Pension plan, Health insurance, Eco cheques, Seniority: 1 extra holiday every 2 years and Transport allowance
• Positive, multicultural and dynamic team atmosphere