Jobs Administration in Brussels:   11 jobs

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Trilingual FR/NL/EN Front Office Assistant

3 days ago

Swedish-speaking Time and Expense Associate (M/F/X)

From € 2.000 to € 3.000 per month
3 days ago

Executive Assistant

3 days ago

Office Manager

Only 4 days left

Personal Assistant (M/F/X)

From € 2.500 to € 3.500 per month
3 days ago

International Executive Assistant in the HR sector

Only 1 day left

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Office Manager - Personal Assistant

From € 2.000 to € 3.000 per month

Office Assistant / Receptionist in a European Association

7 days ago

Office Manager

From € 2.000 to € 3.500 per month

Personal Assistant

  • Benefits
    • Group insurance
    • Meal vouchers
    • Laptop
    • Individual hospital insurance
    • Public transport contribution
    • Remote work
3 days ago

Office Assistant

  • Benefits
    • Group insurance
    • Meal vouchers
    • Individual hospital insurance
    • Public transport contribution
    • Eco Cheque
3 days ago
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Page Personnel

Office Assistant / Receptionist in a European Association

The Office responsibilities is to welcome visitors and to provide support to any guest coming and will ensure a smooth running of the office in general and of the meetings organisation
Permanent, Full-time
Published on 7 days ago

The European Association is an international non-profit association based in Brussels with 38 European Member Countries active in the medical sector. The company is located in the city center of Brussels and near to a train station

Office Assistant / Receptionist in a European Association

Job description

  • Presenting a professional, welcoming first contact to all clients, board members, staff, … by phone, by e-mail and in person;
  • In charge of the reservation and validation of meeting rooms, including set-up, logistics, catering and display material to welcome the visitors in a timely manner;
  • Ensuring the smooth-running of the switchboard and managing the Association general e-mail address, replying directly to requests or transferring the message effectively to the most appropriate person;
  • Observing the flow of persons entering and leaving the building to ensure maximum security, asking them to sign the visitor list when having individual meetings;
  • Providing administrative support to the Head of Human Resources and Office Services, in the procurement process and supervise office contracts (services), including catering, restaurants, hotels, travel agents, etc.;
  • Processing the corporate invoices including the filing;
  • Responsible for incoming and outgoing mail, shipping and receiving;
  • Keeping office equipment maintained and arrange for necessary repairs;
  • Responsible for coordinating supplies and maintenance of storage areas including the basement;
  • In charge of the reservation and validation of hotels and restaurants when needed;
  • Ensuring the regular update of internal listings, including entry and parking badges, telephone lists, tick off lists,
  • Manage online and paper filing systems;
  • Helping organising staff events;
  • Acting as a contact point for the staff regarding all office service facilities;
  • Fulfilling other responsibilities and tasks in the interest of the organisation, as mandated by the Head of Human Resources and Office Services or by the Association Director.


Education & Experience

  • Bachelor's degree in administration with a minimum of 3 years of experience as a receptionist or in a customer service unit
  • Proven successful experience as receptionist and office-management
  • High standard of spoken and written English, knowledge of other European languages appreciated
  • Experience in academic or not-for-profit environment

Specific competencies

  • Good knowledge of office services facilities organisation
  • Good, practical working knowledge of MS Office systems (especially MS Word, Access, Outlook, Excel and PowerPoint)
  • Good verbal and listening communication skills

Other competencies

  • Service-oriented attitude with strong sense of purpose and drive to make a meaningful contribution
  • Commitment to deliver on tasks allocated and respond in a timely manner to deadlines
  • Organized with the ability to prioritize and multi-task and work under pressure
  • Reliable with patience and professionalism
  • Team-orientated work ethic
  • Customer focus
  • Flexibility and adaptability to changing workloads
  • Action-oriented, responsible, and self-managed, creative and willing to take initiatives and continuous improvement minded
  • Good inter-personal and communication skills within a multi-national context, including diplomacy, discretion, and confidentiality
  • Positive and constructive attitude in an evolving environment


Interesting package/ Salary and international environment

Function type:
Secondary education Dutch