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Executive Assistant

Pauwels Consulting | Anderlecht | Permanent, Independent, Full-time

Published on 31 days ago

Pauwels Consulting is a Belgian consulting firm with more than 520 experts in engineering, life sciences and IT. We offer consulting, project management and recruitment services to leading companies in Belgium and beyond. We have offices in Belgium, France, Germany and Switzerland ( .

Executive Assistant

Job description

  • Manages a very active calendar of appointments
  • Arranges complex and detailed travel plans, itineraries, and agendas
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the manager, including those of a sensitive or confidential nature
  • Provides a bridge for smooth communication between the team and the stakeholders
  • Works closely and effectively with the team to keep it well informed of upcoming commitments and responsibilities, following up appropriately
  • Handles telephone calls, e-mails and agendas/appointments
  • Proactively schedules regularly established meetings, e.g. staff meetings, stakeholders’ meetings, etc., well in advance, on an annual basis
  • Supports and manages community-based communication and document/time management tools including SharePoint, Integrate and other relevant tools as needed
  • Ensures convening of meetings (internal/off-site); manages logistics (meeting rooms, catering, technical support, tele/video conferences, local transportation)
  • Monitors department’s budget, periodically reviewing the department’s cost centers, and provides expertise in budget-related processes for the team
  • Contributes to the team key projects, supporting some of the coordination and being involved in the follow-up of the projects’ deliverables
  • Maintains project management standards, highlighting deviations as needed, with oversight of deadlines and ensuring timely deliverables
  • Plans team building events and individual celebrations


  • Bachelor's or Master's degree
  • Minimum of 5 years of experience as Executive Assistant 
  • Excellent planning and organizational skills to ensure effective and timely output in an independent way
  • Proficient in the Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, SharePoint and relevant software solutions) and quickly adapts to new systems
  • Fluent in French and English


  • Challenging projects based on your interests and skills
  • Personal follow-up and clear, transparent communication both before and after commencement of employment
  • Possibility to follow extra training
  • Inspiring network events and legendary after work drinks
  • Strong network of industry leading clients
  • Expertise within IT, Engineering and Life Sciences
  • A flying start for every junior, growth opportunities and possibility to share gathered knowledge for more senior employees

More info

Bezoek voor meer informatie over de vacature Executive Assistant of solliciteer online op de vacature Executive Assistant.

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    • Academic Bachelor
    • English


    • Permanent
    • Independent
    • Full-time
    • Company car

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