Assistant Events

Our client is an international association.

Our client is looking for an Assistant - Events to provide support to a highly dynamic team of 3 persons who combine their passion to make a difference for their Association and their members. MAIN DUTIES This position is made of classical administrative tasks and a.o :

• In charge of events registration, including confirmation messages, invoices, follow-up on payments (reminders), production of badges,  list of participants, registration reports, event information, after event message, etc.
• Permanent contacts with the event delegates – “customer experience”
• Logistical organisation of events,  including preparation and analysis of tenders, permanent contact with the suppliers, budget management, on site follow-up
• On-site support
• Support colleagues in preparation of travels, hotels, agendas
• Minutes of internal meetings
• Logistical organisation of the Association internal meetings/retreat

PROFILE

• Open to international and multi-cultural environment
• Fluent in English and French, both written and spoken
• Excellent coordination and  planning skills
• Rigorous, able to work both in a team and alone
• Dynamic and proactive, taking initiative
• Results-oriented approach, problem solving attitude
• Stress resistant
• Flexible and multi-tasking
• At ease with Microsoft Office package
• Integrity and professionalism

We offer you an interim contract for a long term period to cover a maternity leave. It will be an opportunity to work in a dynamic and international environment and contacts with its members worldwide.