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Secretary Plus Brussel

HR Coordinator


Secretary Plus Brussel | Sint-Pieters-Woluwe | Permanent, Full-time

7 days left to apply

Secretary Plus is the number one agency for selecting, recruiting, assigning, outsourcing and training multilingual management assistants. As the market leader for over seventeen years, we provide customised service, are able to function in an advisory role, and serve as a benchmark as well as a reference in our sector. Secretary Plus can find you the ideal position that matches your qualification. For temporary assignments, permanent positions or client projects, we always take your experience, competencies and wishes into account.

HR Coordinator

Job description

As HR Coordinator you will support the Head of HR and the two HR Officers responsible for lawyers and staff as well as Learning & Development. The HR Coordinator reports to the HR Officers. The successful candidate will join our Brussels office and will occasionally be asked to work from the Antwerp office.

The key tasks are the following:
Support on Learning & Development
- You will assure the practical follow-up of in-house training sessions (invitations, follow-up on the needs of the trainer, catering in liaison with the department Business Services, attendance registration, feedback gathering, follow-up on invoicing and payment, …);
- You will assure the practical follow-up of global training sessions (request approval from managers, check availabilities with participants, registration, send placeholders, …);
- You will provide administrative support on L&D (maintain training overview, regular distribution of overview to the managers,…).

Administrative/operational tasks
- You will provide administrative support on secondments (review of secondment letters, follow-up on reception of signed letters, follow-up on documents relevant briefings, …)
- You will follow-up on contracts with external consultants and other changes in contractual terms;
- You will maintain the HR database and you will follow-up on reporting (headcount, absence, overtime, …);
- You will provide general administrative support (plan and prepare recurring meetings, create HR documents, draft minutes, invoice handling, …);
- You will support the HR officers in the preparation of the monthly catch-up meetings with the business;
- You will provide support in various HR processes and projects (communication, reporting, informing stakeholders, creating presentations, planning meetings, …).


- You have at least a Bachelor’s degree with relevant experience;

- You have a first experience, preferably gained in a professional services industry;
- You have an excellent command of French, Dutch and English;
- You have a strong client focus and show discretion in dealing with sensitive information;
- You have excellent personal time management skills and are able to meet deadlines;
- You have solid IT skills, strong Excel skills in particular;
- You enjoy working and contributing to a team but you are also capable of working autonomously in a highly professional environment;
- You are flexible, accurate and proactive;
- Experience in HR and use of digital recruitment platforms is a plus.


Our client is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned a place at the forefront of our industry. The lawyers are leaders in their field – and the same goes for our support teams.

You will work in a dynamic and challenging environment with an international dimension. We greatly value our unique culture, which combines high-quality client service with a real focus on people and teamwork. In our firm, positive attitude matters. We believe it defines the way in which we work, both with clients and with colleagues.
Working in a team of 8 people, you will have a challenging professional support role and room for personal development. Our client offers a competitive remuneration package commensurate with your qualifications and experience.



Sonia Garcia
Secretary Plus
02 289 06 90

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7 days left to apply



  • Professional bachelor (Higher Education Short Type)
  • Limited experience (< 2 years)


  • Permanent
  • Full-time
  • Group insurance
  • Meal vouchers
  • Individual hospital insurance

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