Financial Assistant VAT
Incumbent is the primary contact for official Value Added Tax (VAT) refunds for the Tri-Mission (Bilateral Embassy, U.S. Mission to the EU, U.S. Mission to NATO) and works closely with the General Services and Procurement Offices to obtain supporting documents to ensure proper collection by the cashier (ca 3,000 invoices for $2.8M annually distributed to +50 agencies at post). Incumbent holds a portfolio of purchase orders (POs), ensures three-way match, and moves invoices in ILMS (Integrated Logistics Management System) to PSU (Post Support Unit) for processing. Additionally, incumbent serves as alternate Designated Billing Officer, logs all Tri-Mission incoming invoices received by the Financial Management Center, and distributes to designated colleagues for processing.
Education: Two years of post-secondary education.
Experience: Minimum one year of work in a financial or administrative function.
Job Knowledge: Must be able to quickly obtain a thorough knowledge of relevant Department of State regulations, Department-specific databases and automated systems, and post policies and Standard Operating Procedures.
Language Skills: Level 4 (fluency) in English, and level 4 (fluency) French or Dutch.
Skills and Abilities: Must be proficient in office applications such as MS Outlook, Excel, PowerPoint, etc. Must be able to quickly learn to understand and operate the Department’s computer-based systems. Must be able to communicate orally and in writing with external and internal customers. Strong interpersonal skills.