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Profile Group

Executive Assistant

Executive Assistant

Profile Group | Elsene | Permanent, Full-time

Published on 9 days ago

Profile Group is a premium Selection and Recruitment company that has been helping candidates in their job search for almost 30 years. Working with a wide variety of companies, we provide candidates with a high quality service that helps both in the application process and improving the various skills required to succeed in interviews.

We are currently looking for an Executive Assistant for our client located in 1050 Brussels.

Executive Assistant

Job description

You are the single point of contact for and give high-level support to 3 ExCom members (Chief Marketing & Innovation, Chief Legal, Chief Operations & Supply Chain) in the Brussels" global HQ :

  • Organise their agenda of international appointments, scheduling (international) meetings, organise various VCs, skype meetings and calls
  • Proactively keeps them informed of agenda commitments, ensure follow-up on action points within agreed deadlines. This also involves prioritising conflicting needs.
  • Coordinates executive communications, including taking calls, responding to emails and interfacing with senior leadership and staff
  • Responsible for expense reports of the ExCom members and some of their staff,organise complex travel itineraries with the Travel agency
  • Prepare global functional meetings, ensuring agenda and supporting documents are distributed on time. This requires coordination and highly professional interaction with the global C-suite
  • Act as "gatekeeper" and "gateway", creating win-win situations for direct access to the ExCom members, by demonstrating executive image, credibility and trust
  • Being part of the Assistant Pool, you are occasional back-up of other assistants and receptionist in case of holidays or sick leave
  • Support in the organisation of office events such as breakfast meetings, board meetings, global leadership team meetings etc.

Keywords : Management Assistant, Personal Assistant, Executive Assistant


  • Bachelor degree
  • Excellent English, French & Dutch
  • Min 8 years" experience in supporting C-level executives within an international and multi-cultural environment
  • First class organizational skills, able to think proactively and clear understanding of priorities
  • Very high level of integrity, trustworthy, able to handle highly confidential and sensitive information
  • Strong team player, willing to collaborate and help out peers is key
  • Proactive, taking ownership and not afraid to roll up sleeves - able to come with solutions to problems
  • Outstanding verbal and written communication skills, able to interact with people at all levels
  • Very good knowledge of Word, Powerpoint and Excel


In addition to offering you the opportunity to work in a stable and pleasant environment where openness and good atmosphere prevail, our client offers an attractive package to the qualified candidate.


Delphine Castelain
02 738 02 69


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26 days left to apply



  • Academic Bachelor
  • At least 5 years experience
  • Dutch, French, English


  • Permanent
  • Full-time

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