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Solvay

Executive Assistant for Legal & Compliance

Brussels

Via Solvay

Published on Jobat.be 10 days ago

We are currently looking for a highly motivated assistant to provide general legal administrative support for our Corporate Legal & Compliance function, reporting to the Head Legal Belgium & Regulatory Sr. Lawyer, but working in close collaboration for and with the other lawyers and members of the Legal Department.

Executive Assistant for Legal & Compliance

Job description

Within the secretarial team of the Legal Department, you will be entrusted with the following main tasks:

  • Proactive maintenance of the agenda and organization of related activities (organization of internal and external meetings, travels, preparation of meeting rooms and conference calls)
  • Handling telephone calls
  • General secretarial tasks (follow-up of expense reports and invoices, coordination and support for the encoding of requests for leave of the team, office coordination)
  • Preparing documents and presentations (Excel, Powerpoint)
  • Drafting of letters, emails and contracts: typing, making adjustments and corrections, transcribing notes and answers
  • Providing general legal administrative support
  • Assisting in corporate housekeeping
  • Filing and archiving of documents and maintenance of files, management of the contract and other databases
  • Follow up on signing of contracts and other legal documents

In addition to the tasks listed above, the assistant might have the opportunity to be involved in different projects.

Profile

  • You have a bachelor degree (administrative, executive assistant or similar orientation).
  • A management assistant experience in a law firm or legal company is a strong plus.
  • Excellent command of French (written and spoken), good knowledge of English (written and spoken), good understanding of Dutch.
  • You are a real team player and have an open and diplomatic communication style.
  • You show commitment to your responsibilities and can organize yourself taking into account demanding needs.
  • You handle sensitive data with discretion and judgment.
  • You can prioritize with demanding needs and are very well organized.
  • You are flexible in work schedule.
  • You are eager to learn and can easily adapt to a changing organization

Offer

Full and competitive salary package (meal vouchers, extra-legal pension, medical fund, ...)

Only applications through the online application form will be considered!
(You will receive a confirmation via email.)
Technical issue? Contact the IT helpdesk on + 32 2 738 02 60.

Brussels

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25 days left to apply

Characteristics

  • Function type: Management assistant / Secretary
  • Sector: Chemistry and Pharmacie
  • Neder-over-Heembeek (Bru.) (location)
  • More info about this company

Requirements

  • Academic Bachelor
  • Limited experience (< 2 years)
  • Dutch, French, English

Offer

  • Permanent
  • Full-time

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