Back to search results Previous

2 of 3


Administrative support - Public Policy Europe & Canada

VC435088 CAE

Via Brunel

Published on 14 days ago

Do you like to provide  full administrative support within a multinational/international organization? 

Then we are looking for you!

Administrative support - Public Policy Europe & Canada

Job description

To provide full administrative support to Public Policy and Corporate Responsibility team (PPECT).The ideal candidate is a highly motivated and polished professional capable of prioritizing work, demonstrates exceptional organizational  and proactive problem solving skills, professional communication skills, flexibility and teamwork.

  • Calendar management which reflects the business priorities of the team, and supports efficient use of time. Includes scheduling and handling of logistics for department meetings and events
  • Support professional management of external client meetings by preparing in advance relevant meeting materials, bios and travel documents, scheduling conference rooms, making VC arrangements and ordering catering services
  • Support virtual meetings using the latest technologies for WebEx, Teleconferences and Webcasts, ensuring seamless execution of logistics
  • Scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement and expense reporting
  • Develop and organize departmental files, including the support and use of team sites.
  • Cover for colleagues as needed
  • Handle task and special projects assigned
  • Support executive communications and presentations using excellent command of computer software programs.
  • Actively seek continuous improvement by constantly assessing internal administration procedures and propose alternatives for better functioning
  • Proactive ability to solve issues, helping to streamline work, drive efficient use


  • Minimum 5 years administrative experience, within a multinational/international organization is an asset
  • Excellent organizational and interpersonal skills with the ability to work independently as well as within a team
  • Ability to prioritize and address both regular routine activities and unplanned emergency situations effectively
  • Absolute ability to handle confidential issues and material
  • Good numerical ability
  • Proactive, anticipates issues, flexible, discrete
  • Sense of responsibility and accountability with a continuous improvement mindset 
  • The successful candidate must also demonstrate the ability to communicate effectively with all levels of management, and with external contacts. Both oral and in writing
  • Written and spoken fluency in English is a must, knowledge of French, Dutch or other languages are an asset
  • Advanced computer skills using Outlook, Word, Excel and Powerpoint and skillful use of other internal systems such as SAP (expense reporting) and Sharepoint
  • Event Planning/Coordination experience
  • Extraordinary attention to detail
  • Organization and time management: Ability to handle and prioritize a large number of simultaneous assignments for multiple people


  • An interesting salary package
  • A dynamic and high-tech life sciences environment

People also viewed

The job was saved

You can find your saved jobs on the homepage or in My Jobat.

To view them on other devices as well, just log in.

Learn about Brunel?


Blarenberglaan 3, 2800 Mechelen

Grotere kaart weergeven
Apply now Apply now

25 days left to apply



  • Professional bachelor (Higher Education Short Type)
  • At least 2 years experience
  • English, French, Dutch


  • Permanent
  • Full-time

Apply before

Receive new jobs by e-mail

Receive new 'Administration' jobs in Brussels straight to your mailbox.

We will not send you any advertising.