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Brunel

Administrative support - Public Policy Europe & Canada

VC435088 CAE

Via Brunel

Published on Jobat.be 14 days ago

Do you like to provide  full administrative support within a multinational/international organization? 

Then we are looking for you!

Administrative support - Public Policy Europe & Canada

Job description

To provide full administrative support to Public Policy and Corporate Responsibility team (PPECT).The ideal candidate is a highly motivated and polished professional capable of prioritizing work, demonstrates exceptional organizational  and proactive problem solving skills, professional communication skills, flexibility and teamwork.

  • Calendar management which reflects the business priorities of the team, and supports efficient use of time. Includes scheduling and handling of logistics for department meetings and events
  • Support professional management of external client meetings by preparing in advance relevant meeting materials, bios and travel documents, scheduling conference rooms, making VC arrangements and ordering catering services
  • Support virtual meetings using the latest technologies for WebEx, Teleconferences and Webcasts, ensuring seamless execution of logistics
  • Scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement and expense reporting
  • Develop and organize departmental files, including the support and use of team sites.
  • Cover for colleagues as needed
  • Handle task and special projects assigned
  • Support executive communications and presentations using excellent command of computer software programs.
  • Actively seek continuous improvement by constantly assessing internal administration procedures and propose alternatives for better functioning
  • Proactive ability to solve issues, helping to streamline work, drive efficient use

Profile

  • Minimum 5 years administrative experience, within a multinational/international organization is an asset
  • Excellent organizational and interpersonal skills with the ability to work independently as well as within a team
  • Ability to prioritize and address both regular routine activities and unplanned emergency situations effectively
  • Absolute ability to handle confidential issues and material
  • Good numerical ability
  • Proactive, anticipates issues, flexible, discrete
  • Sense of responsibility and accountability with a continuous improvement mindset 
  • The successful candidate must also demonstrate the ability to communicate effectively with all levels of management, and with external contacts. Both oral and in writing
  • Written and spoken fluency in English is a must, knowledge of French, Dutch or other languages are an asset
  • Advanced computer skills using Outlook, Word, Excel and Powerpoint and skillful use of other internal systems such as SAP (expense reporting) and Sharepoint
  • Event Planning/Coordination experience
  • Extraordinary attention to detail
  • Organization and time management: Ability to handle and prioritize a large number of simultaneous assignments for multiple people

Offer

  • An interesting salary package
  • A dynamic and high-tech life sciences environment
Brussels

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Brunel

Blarenberglaan 3, 2800 Mechelen

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25 days left to apply

Characteristics

Requirements

  • Professional bachelor (Higher Education Short Type)
  • At least 2 years experience
  • English, French, Dutch

Offer

  • Permanent
  • Full-time

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