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Ergon Recruitment Brussels

Administrative Coordinator Property Management (temporary option permanent)

Ergon Recruitment Brussels | Brussels | Interim optional fixed contract, Full-time

Published on 11 days ago

For one of our client, an international group, in the real estate sector, we are looking for an Administrative Coordinator Property Management. 

Administrative Coordinator Property Management (temporary option permanent)

Job description

You are responsible for coordinating the administration of the Property Management department, working in close relationship with the Head of Property Management but also with the property managers and the team assistants. You will prepare pitches together with the Head of Property Management; you will then prepare the contract in collaboration with the legal department, follow up with the client; once signed, you will coordinate the transfer of information to the property manager in charge and to the team.


You will be the person responsible for client billing and fee forecasting:  You will prepare the monthly forecast as well as the quarterly statistics of the department, again working in close collaboration with the Head of department and with the property managers to gather accurate information. You will then prepare the billing using their software system and issuing the (monthly or quarterly) invoices to the clients.

As administrative coordinator, you will also be responsible for overall administrative support like informing new members of the team, informing the team on new processes, preparing team meetings and events, following up the request coming from the Group, etc.  


  • You hold a bachelor degree as management assistant or have experience in a similar function.  
  • You have excellent knowledge of French and English, both written and spoken, as well as a very good working knowledge of Dutch.
  • Good knowledge of all MS Office softwares, especially Excel.
  • You have an interest for figures as you will take full responsibility to manage the financial side of the activity with accuracy and to provide diverse reporting with the dedicated tools.  However, academic accountancy knowledge is certainly not required therefore.
  • You are a rigorous and pro-active person; you have excellent organisational skills.
  • You don't back down for a challenge and have an assertive way of communicating.
  • Most importantly, you want to work as part of a supportive and talented team.
  • You are able to work being accurate, fast and efficient.
  • You are a rigourous person, keen to pay attention to details.


Our client offers you the culture and work environment where you will have the opportunity to learn, grow and do your best work every day. Your ability to connect with others will be rewarded, your creativity will be valued and your professional contributions will be recognized.

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17 days left to apply



  • Academic Bachelor
  • Limited experience (< 2 years)
  • Dutch, French, English


  • Interim optional fixed contract
  • Full-time
  • Group insurance
  • Meal vouchers
  • Individual hospital insurance

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