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Secretary Plus Brussel

Administrative Assistant for pharmaceutical company (M/V)


Secretary Plus Brussel | Watermaal-Bosvoorde | Permanent, Full-time

Published on 5 days ago

Our client represents the General Association of the Pharmaceutical Industry, They focus on the research and development of new medicines, both for human and veterinary use and employ 35,000 workers in the innovative pharmaceutical sector.

Administrative Assistant for pharmaceutical company (M/V)

Job description

The purpose of this position is to perform administrative support activities, tasks and projects in a timely, efficient, and professional manner, enabling executive staff supported by this position to be more effective and productive in their jobs. This position will provide support throughout headquarters, including reception duties.


Responsibilities :

- Key in and submit reports online once prepared and approved for submission,

- Prepare and edit documents and reports utilizing MS Word, Excel  and Powerpoint,

- Assist with creating/editing executive and/or departmental documents and presentations,

- Coordinate internal and external meetings,

- Ensure supporting documentation,

- Continuous and consistent performance of administrative tasks, including but not limited to, ordering supplies, making photocopies, scanning of documents, etc.

- Fulfill receptionist duties as needed ( once a week): greet and direct guests, maintain guest logs, answer and direct incoming calls, accept and deliver packages and mail.


- High school diploma required; college degree preferred;


- Excellent communication skills and mandatory fluent in  French and Dutch and English;

- 3+ years of related administrative experience;

- Strong attention to detail;

- Ability to handle highly sensitive information with complete confidentiality;

- Ability to partner with and advise supervisor and team;

- Ability to work in a time-sensitive, fast-paced environment;

- Demonstrate ownership and execution of primary responsibilities, anticipate needs and solve issues quickly/effectively;

- Strong ability to multi-task projects across groups;

- Ability to engage with internal/external stakeholders to coordinate meetings;

- Ownership mindset for projects and ability to follow-up and see projects through to completion;

- Strong working knowledge of Word, Excel, PowerPoint, and Outlook.


What will our client do for you :


They offer you the opportunity to join a healthy company at its headquarters in Brussels. With your talent, passion, and expertise, you’ll become part of a team that makes the impossible possible. 
Your energy and commitment are therefore appreciated by means of an attractive and competitive salary with many fringe benefits.


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23 days left to apply



  • Professional bachelor (Higher Education Short Type)
  • At least 5 years experience
  • Dutch, French, English


  • Permanent
  • Full-time
  • Group insurance
  • Meal vouchers
  • Individual hospital insurance
  • Disability insurance
  • Parking
  • Eco Cheque
  • Check up
  • Additional paid leave
  • Furlough leave

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