The accountabilities for the role are as follows:
- Support the Requisition-to-Pay process from a business perspective, which is about creating requisitions on behalf of the business and chasing the business to perform a swift approval process in order to have all invoices paid in time. It is also about tracking where 'parked invoices' and FI invoices (without purchase order) should be picked up in the organization.
- Perform regular update on the Site Policies and Procedures Manuals (SPPM) on the basis of updates from the business, and co-ordinating the sending of these to the Retailers and Dealers.
- Co-ordinate and prepare communication going to the Retailers and Dealers, e.g. the Call Planning Cycle pack, as well as regular and ad-hoc emails and faxes.
- Perform other administrative and operational tasks depending on the requirements in the new Operations Support processes
Treatment of incoming invoices Retail BE & LU via SAP - Interaction with Trading House for specific local requests - Production and ability to interpret a cost report requested by the budget holders - Send reconciliation details to the suppliers and/or budget holders
Creates purchase orders for the acquisition of materials. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgement to plan and accomplish goals. Performs a variety of complicated tasks. Typically reports to a manager. A wide degree of creativity and latitude is expected.
Follow-up on monthly KPI.