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Our client is a multi-sector, public/private partnership pursuing the development and deployment of Intelligent Transport Systems and Services (ITS). ITS - Intelligent Transport Systems and Services - is the integration
of information and communications technology with transport infrastructure,
vehicles and users in order to improve the transport system as a whole including issues related to road safety, traffic efficiency, environmental issues and system and infrastructure security.
Executive Assistant (M/W)
Description de la fonction
The Executive assistant will provide administrative support to the CEO dept and coordinate the logistics of internal and external meetings;
The selected candidate will have the following responsibilities:
Organise the agenda and follow-up;
Take care of correspondences and proof reading, phone calls;
Coordinate the logistics of internal and external meetings;
Assist the Partnership department with the organization of Annual Partner event, Strategy committee, General Assembly, Supervisory Board, ITS Congress,..
Prepare presentations for the meetings;
Take minutes and make follow up on actions points for all meetings;
Organise travels, accommodations and logistics when required and prepare
the necessary expenses forms and monthly timesheet;
Follows-up on signatures and files of documents;
Archiving, filing electronically and in paper;
Profil
The successful candidate will:
Have at least 5 years experience in similar position, experience in European and international environment is an asset;
Have experience in administrative, logistics and coordination tasks;
Excellent knowledge of English (written and oral); French and German is an asset
Good knowledge of MS office and other tools (Powerpoint, Word, Outlook, Internet);
Have good planning and organisational skills, ability to work with deadlines;
Stress resistant and service minded;
Able to work autonomously;
Have good relationship & communication skills;
Be proactive, efficient and flexible;
Be enthusiastic and positive.
Offre
Our client offers a friendly, dynamic work environment with a chance to grow.